We are getting married on April 22, 2013. We sent out email save the dates telling everyone the date, location, and asking people who think they are going to make a $25 pp deposit to the travel agent by August 20th. Towards the end of July I sent another reminder email to everyone just saying that tentative RSVP date is rapidly approaching and if you plan on getting in on group rates send in your deposit by August 20th.
Early RSVP and deposits
Posted 31 August 2012 - 02:13 PM
Posted 01 September 2012 - 12:52 PM
Posted 04 September 2012 - 01:59 PM
This is hard. I think I'd just try to ask on an individual basis rather than sending out something formal, but that's just me. Starting with the people I'm closest with. People don't understand that this stuff needs to be booked ASAP. Even FI's parents seem to think we have until March to book for our June wedding...even though our room block is only held until March 22. That means it's a DEADLINE not a time to start thinking about it! It's tough for those of us who are turbo on top of deadlines. Good luck!
Posted 05 September 2012 - 01:37 PM
I can relate. Be sure to all set deadlines at least one week ahead.
Posted 13 September 2012 - 08:39 AM
My fiance and I faced an issue with the early RSVP deadline and deposit. We are getting married in May 2013 and have already had to make sure that our families and bridal party has booked. They had to put down their deposit by end of August and the full payment is due mid-October. I know its a lot of pressure on our guests - but because we picked such a popular resort, we had to do that in order to ensure that there would be a spot on the flight/hotel. We already have 30 people booked and will most likely haev another 10-15 people book later on, subject to availability of course.
Posted 14 September 2012 - 08:56 AM
Hi ladies! This is what I'm worried about as well. Our RSVP date on the invitations will be in January [our wedding is in May]. But, the actual deadline to book by is March 1st. I'm surprised they asked for such an early RSVP confirmation! I've heard this from a few brides already, and still not sure as to why the TA does this! Anyways, it's your wedding & you've sent something with an RSVP- Therefore, I think it's a bit rude to not do so by the date provided. I sent out STD's with a "tentative" RSVP until the invitations go out, and we maybe received 7 replies from the 170 we sent! Ugh. I'm sure budget/work/other obligations are keeping your guests from making a commitment, but if there's a deadline, they need to try to adhere to that. It also puts you in limbo b/c things need to get done & you probably need those totals for many reasons! I don't' think you need to be vague or coy about mentioning the topic to those who didn't give a formal answer. I've learned, many family members & older invitees are not as tech-savvy as the younger crowd [for obvious reasons lol]. So, instead of emailing again, perhaps give them a friendly call or even mail out a "final chance" to reserve. You don't have to be rude about it, just call and say "We noticed we didn't receive the RSVP from you. We do need this in order to save you a room, will you be attending?" Or send out a letter via snail mail as a "reminder" to book and give them an extension.
Lastly, I'd ask your TA if it's possible for an actual extension, although your guests don't have to know that [it'll allow them more time to procrastinate]
hope this helps, good luck!
Posted 15 September 2012 - 07:16 AM
I agree that speaking to people in person is the best way to get a quick answer. For us when we started thinking about a Mexico wedding we talked with our close friends and family and determined who would possibly be able to come. I think everyone runs into people saying they will come, then never booking though!. We sent save the dates in the beginning of July (wedding March 1st, 2013) and heard verbal yes or no's from some people. Invitations will go out in October with RSVP date of December 1st.
So far we have 18 people booked (mostly family and a couple friends). Most of our wedding party hasn't even booked:). It is hard to just let it be and understand that some people are procrastinators lol...but then it makes it hard with the RSVP date for the guest prices for the hotel. I guess all you can do is tell people they will get the best price this way and if they choose not to then what can you do :/. Good luck!
Posted 05 October 2012 - 10:54 PM
2.14.14 I can not wait to marry my very best friend ... Again!
Posted 07 October 2012 - 12:06 PM
Thanks for all the feedback. Unfortunately, after following up with people almost no one is coming now including my two maids of honor. Now i'm worried about even having enough for the group rate...
Posted 07 October 2012 - 01:12 PM
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