Thanks so much Amanda!
I would start sending things asap! We started a year and 9 months out, once we knew we were getting married there and had visited the property. We couldn't do too much other than gather information (and prices) until we could book, which was a year out (had to wait for rates to be published). As soon as you start nailing things down, the sooner you can move on to the next thing...or narrowing it down. Ex: you may have a question about flowers. Head it as FLOWERS and then subhead each type...your bouquet, bridesmaids, boutonnieres-groomsmen and fiance, corsages-mom's etc, centerpieces for reception, flowers for ceremony, hair, anything else you can think of. then send pics, ask questions, tell her what you're thinking and get a price quote on everything under each subheading. This was REALLY helpful when we got prices ages ago and with a different coordinator...since that time, the florist vendor changed and so did the prices/styles. We were able to negotiate and get something we liked at the price we were quoted originally. We did this with EVERYTHING and felt good about the direction we were going in and knew when we were done, had the price and could move on. Even when we forgot something, I added it into the heading it belonged under... The big thing that started to guide us with all of this, believe it or not, was using a different color each time we sent emails...we knew what to look for and it made it quicker....trust me, there was a TON going back and forth when all was said and done, and it made it sooooo much easier...for both of us! With this type of email, I found I got a ton of info at one time and made it easy for her to find and reply to it. We had about a week between each email but so much got clarified each time that it was really minimal once we got close, and I feel like she really knew what I was thinking by the end of it. Any questions I had at the last minute, was just last minute things we thought of. I was stressing about cost and the estimate, but because I had everything along the way, there was only 1 miss with the cost of the ceremony centerpieces and she fixed it within the day I sent the email. By the time we got the final estimate, it was perfect, and less than I thought it would be! And even better once we paid in Pesos!!
Originally Posted by Amanda Gardner
How early would you recommend sending the information to the wedding coordinator? I didn't want to send to early, but also do not want to wait to late. I'm getting married march 15, 2013. I'm so happy everything worked out great for you!