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starchild

Delivery of OOT Bags?

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When are you guys handing out your OOT/Welcome bags?

 

My guests are staying at various places. At first I had this great idea to leave bags with each hotel so as people check in they receive their bags. Now I think that would be a logistical nightmare as I can't count on 10 different hotels to remember to do this on a guest by guest basis.

 

I could give them out at our welcome dinner, but some guests are arriving a few days before that. If they've been there for days already, I'm thinking the welcome bag would be a little late.

 

Should I just give them to people as I see them before the welcome dinner, then bring the remaining bags to the dinner for people I haven't seen yet?

 

How are you handling this?

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All of our guests are staying at our resort so I'm going to give them to them as I see them and I've also set up a welcome breakfast and we'll hand out our OOT bags to anyone who hasn't gotten theirs yet then.

I might see if I can get a list of our guests room #'s and deliver them to their rooms as they arrive but don't know how feasible that will be.

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I'm thinking I will deliver them to peoples rooms as they arrive, I'll get a list of who is in which room and know when people are arriving so we can be sure to go and welcome them when they get in.

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I was just gonna have the hotel do it for me, but then I realized that they have to be put together after we get there! And besides that, All of our guests are arriving the same day we are! So, I guess I'm like Jilly and will try to get a room list and deliver them myself, or maybe even leave them at the front desk and have them go and get them....?

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That is a really good idea about giving them out as favors. I think I will do that to. On the RSVP card I asked that they put the name of hotel, date, and time. That way I know when eveyone is coming and staying. I am still unsure on what to give them.

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i made a spreadsheet of when everyone was coming and delivered them to the front desk to be given at checkin but when your guests are staying all over the place, that can be a problem...

 

can you do a spreadsheet to see when most guests are comig...if most are coming right before the welcome dinner you can give most of your OOT bags then, but for the few that are early, deliver them...

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Quote:
Originally Posted by anacgarcia View Post
I decided to give them as favors 'cause my guests are also staying at different hotels...
Quote:
Originally Posted by BayBug View Post
That is a really good idea about giving them out as favors. I think I will do that to. On the RSVP card I asked that they put the name of hotel, date, and time. That way I know when eveyone is coming and staying. I am still unsure on what to give them.
these are both good points that i'll keep in mind.. thanks.

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I'm in a similar situation as Jamy - my guests are staying all over the place, so to deliver them to each hotel/condo would be a nightmare. My plan is to hand them out as I see people & bring the remaining ones to our welcome dinner on Thursday night.

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My guests are staying at different hotels too. But, the ones that are staying at the same hotel and arriving the same day. I plan on delivering them to the hotels and if someone hasn't arrived, leave their bag with friends/relatives to give them. For those who are arriving on Friday, I'm handing them out at the welcome dinner. I know it's going to be a headache trying to deliver them, but I think it will be a nice welcome to those who've traveled so far.

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