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Day of Wedding timeline


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#1 EDYTA

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    Posted 22 November 2006 - 11:38 AM

    This question is mainly for the ladies who have already gotten married but if someone one else can answer this question that would be awesome....

    Can you list the timeline of day of wedding starting from when u got,than the spa stuff ceremony and dinner? I really need to know times because I have to concept of how long things might take and am unsure of what time to hire the music for and tell the photographer to come to the resort for pics..

    example:

    9am: got up had breakfast
    11:00am: hair and makeup
    1:00: pics at the resort
    etc....

    #2 Janet

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      Posted 22 November 2006 - 01:03 PM

      Hi Edyta,

      I copy/pasted my timeline below, just to give you an idea. If I had to do it over, I might start the hair/makeup just 20-30 mins earlier. That was the only thing that ran a little late all day.

      I gave everyone a copy of this at the rehearsal and people were really good about following it. (And Lisa helped A LOT too!)

      *******

      Saturday, November 11

      9:30 AMInformal surfing lessons at Cabo Surf Hotel beach (need to rent boards from hotel)
      Instructor: Janet’s friend Kristin

      11:00 AMJanet and Katie finish bouquets/boutonni¨res

      1:00 PM Janet goes to Hive Spa at the Palmilla for hair and makeup; Alli goes to Hive Spa for hair. Other girls are getting ready at Cabo Surf on their own.

      2:00 PMLisa Galvan arrives at Cabo Surf Hotel

      3:00 PMEnrique from Baja Video Productions begins set up

      3:30 PMBradley Fraser begins shooting photos at Cabo Surf Hotel (what time does he come to set up?)
      Bridal party (boys, girls, and family) must be photo-ready (Important!!)

      3:45 PM Bradley takes photos of bridal party, groom and groomsmen, some family shots?
      David Flores arrives to set up sound

      4:00 PMLisa and Cabo Surf employees finish ceremony set up
      •49 white fabric chairs, rake sand
      •Box of programs to give out to guests
      •Mic/sound (David and Antares?)
      •Rose petals along aisle
      •Centerpieces that Janet and girls have assembled (placemat, candles, limes, flower)
      Chris Johnson arrives
      Guests arrive, complementary drink, get program fan, get seated by 4:25
      David Flores begins playing (4:10)
      Enrique from Baja Video Productions begins shooting footage

      4:25 PMWedding party lines up
      •Order of walking down aisle:
      oAndrew
      oAndrew’s parents: Hank and Karen
      oJanet’s mom: Kathy
      oRain – Andrew’s groomswoman
      oAlli (petite blonde) – Janet’s bridesmaid
      oDan
      oAli (taller brunette)
      oJim – Best Man
      oKarlyn – Matron of Honor
      oJanet and dad (Dan)

      4:30 PMCeremony begins (see attached script)

      5:00 PMCeremony Ends. GROUP PHOTO IMMEDIATELY AFTERWARD.
      Guests are invited up to pool for cocktail hour. David Flores moves to pool area to play guitar. (Informal set up)

      5:05 PMJanet and Andrew take photos on the beach
      Cocktail hour begins for guests – open bar, passed appetizers

      5:35 PMWedding party and family photos [see attached master photo list]

      6:00 PMEveryone returns to the cocktail hour

      6:05 PMOpen bar for cocktail hour closes

      6:15 PMEveryone is seated and dinner begins
      •no seating chart; 7 tables of 8 people each
      •closed bar, wine served with meal
      •buffet style
      •which vendors need meals?
      David Flores leaves

      6:30 PMBradley Fraser leaves (6:15-6:30 he is taking any last-minute pictures if lighting still good)
      When does Antares (DJ) arrive for set-up?

      7:15 PMToasts are given by Janet’s dad Dan, sister Karlyn, and Best Man Jim.
      Janet and Andrew cut first piece and hotel serves to all. (Kathy will take photos of this?)

      7:30 PMReception begins
      •Antares begins with first dance song; Jim announces (Forever; Ben Harper)
      •2nd song: bridal party and parents (Better Together; Jack Johnson)
      •Antares begins regular playlist, Best Man Jim will serve as informal emcee
      •Open bar opens.

      8:00 PMEnrique from Baja Video Productions ends shooting

      10:00 PMLisa notifies everyone that 30 mins are left for Open Bar

      10:30 PMReception ends. Open Bar closes. Cash bar opens. Lisa Galvan leaves.

      #3 A10CalGal

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        Posted 22 November 2006 - 05:17 PM

        What a great resource Janet! Thank you for posting that. You are a gem!

        #4 Janet

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          Posted 22 November 2006 - 06:15 PM

          my pleasure! it makes me feel like maybe I am still planning my wedding. Like maybe I get to have another one? pretty please?!?!?!

          #5 TammyWright

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          Posted 22 November 2006 - 08:16 PM

          ok, here's my schedule...

          i was at the pool until 3:30-4pm...i know...so bad but i was having somuch fun...my nose got burned...BOO!

          run up to get ready because juan is coming at 4:45 but meeting with the boys first but should be up at my suite at 5:15....

          i am frantically getting ready because i had to do my own hair and my foundation no longer matched my face because i was sunburned...shoot!

          4:45 juan shows up to take pics of the guys.

          5:15-juan takes pics of me, my sisters and family.

          6:00-ceremony

          6:30-cocktail hour starts (steve and i go take couples and family pics)

          7:30 people starting to sit for dinner and orders are being taken.

          8:00-8:30- speeches while dinner served and eaten

          8:45-first dance, then parents dance

          9:00-garter toss/bouquet toss/cake cutting

          9:15-11:00-dancing...cake cut and served while everyone is dancing.

          i was EXHAUSTED by the end of the day.

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          #6 EDYTA

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            Posted 22 November 2006 - 10:54 PM

            Thanks so much Janet and Tammy...that's a lot of help....

            hey Tammy do u remember what time the sun started setting at in may?

            #7 TammyWright

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            Posted 23 November 2006 - 12:04 AM

            Quote:
            Originally Posted by EDYTA
            hey Tammy do u remember what time the sun started setting at in may?
            i don't have an exact time but i think it was 7:15-7:30ish...i would ask juan...

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            #8 HBBRIDE

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              Posted 23 November 2006 - 12:12 PM

              Yes, thank you!

              Janet, I will probably use your timeline as my guide.
              Kristi

              Kristi & MattHilton Los CabosApril 6, 2007www.joinkristiandmattincabo.com

              #9 Janet

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                Posted 23 November 2006 - 10:39 PM

                Just make sure you plan for the right sunset time and adjust accordingly. My photog Bradley sent me this link for a great sunset calculator: http://www.sunrisesunset.com/calendar.asp

                #10 gkashmira

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                  Posted 24 November 2006 - 01:17 AM

                  Perfect! Consider these stolen!
                  Kashmira & Dan
                  Happily married since June 16, 2007
                  http://i95.photobuck....a/IMG_0769.jpg
                  Our mini-video: http://www.bajavideo...m/Kash_Dan.html
                  Photo slideshow: http://www.tomasbarron.com/recent.php




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