Jump to content

Notice: The site will be offline this Saturday evening (4/21/18) for a major software update. Thank you in advance for your patience while upgrade to a new-improved version of BDW.

Steph's DIY passport invites - pictures, instructions and advice

  • Please log in to reply
175 replies to this topic

#101 Kay6356

  • Member
  • 543 posts
  • Wedding Date:January 24, 2014
  • Wedding Location:Iberostar Laguna Azul
  • LocationVaradero, Cuba

Posted 23 July 2012 - 11:17 AM

Originally Posted by skp1 

These are finally done and in the mail today!  I think I've been working on them too long because I was becoming super critical and thinking about all the things I should have changed.


Anyway, here is how I did it - its long but hopefully will be helpful to future DIYers.




champagne & dark blue metallic 80lb paper & envelopes from papersandmore.com

Ribbon from Michaels

Silk thread from Michaels

Rotary paper cutter from work

Scotch wrinkle free glue stick from Target

Corner hole punch from Michaels and regular hole punch


If I had to do it again, I’d go with different colors.  I really wanted off-white – like ivory color wedding dresses – but couldn’t find that.  I thought the white might be too blah since I was using that for envelopes too (too much of a pain to print on dark paper and my wedding color (turquoise) is not available in metallic).  I do like the champagne but things print and look different on color paper than they do on white.  And my one big piece of advice to everyone is DON’T use dark paper!  Honestly you can’t do it yourself – you need it professionally printed and I’m not talking about Office Depot of Kinkos – you need a real print shop.  Even they could not digitally print on the paper and had to “press” it.  Maybe its just the metallic and plain cardstock is OK.  But factor the extra cost into your project.




I used the Aylee template and did the whole thing in Word.  I wish I had Photoshop and all the neat graphic capabilities that go along with it, but I had to just rely on fonts, pictures and colors.  I kept the passport stamp watermark on the inside pages but changed the inside cover to look more like a traditional passport (not the new ones) with the hexagon shaped designs and centered emblem.  I found a compass in clip art and shrunk that down, lightened it and repeated it for the background.  I also used a large one for the center emblem.  I took the invite wording from things I’ve seen on BDW and added something to recognize that we’ve been together forever.  I’m really happy with the way that turned out.  The inside pages are the standard info – accommodations, itinerary and travel info.


The RSVP I designed myself.  I thought about using the Vistaprint postcard everyone has used but I had a hard time trying to fit all the info on it the postcard considering the address and stamp are on the same side.  Since I did boarding passes for the STD, I wanted something different so a luggage tag it was.  The wording is borrowed from other BDW brides.


One of my favorite things is the envelope liners I made.  Since I wasn’t using colored envelopes, I wanted to do something to make them stand out a little.  I used that same compass and changed the colors to navy and turquoise, shrunk it down and printed on entire sheets of paper.  I cut the pieces just slightly smaller than the envelope and voile – it brings the whole thing together.




Boy was this part a pain in the butt.  First was the issue with things looking different on champagne as opposed to white so I had to spend some time tweaking colors and doing test prints.  I used my work printer so it’s a good commercial quality laser printer.  The one sided prints came out fine but the 2 sided ones didn’t.  No matter how I changed it up (print 2 sided, print single side and reefed, wait between prints, etc) the second side always printed lighter – like the paper wasn’t absorbing any more.  I finally gave up and figured nobody else would even notice – it wasn’t that drastic and really, once I set it aside for a few days, I didn’t even notice anymore.  Then the second side just didn’t line up exactly the same.  Left to right was OK, but top to bottom was a little off so I had to do some extra trimming.  But once assembled you can’t notice a size difference.


The covers were taken to Ameripress.  As mentioned above, this could not be printed.  I considered having a stamp made and getting a gold inkpad but was worried I’d screw that up.  I also considered having a stencil made but same thing.  Plus both were pretty pricey.  I decided to bite the bullet and go ahead with the press job and it was costing me more anyway, I decided to go with gold.  I was expecting it to be the gold leaf foil like a real passport, but it’s just gold color.  I’m disappointed but nothing I can do about it now.


Envelopes were crazy too.  Neither Word nor my printer would accept the size of envelopes since they were too small – A2 and 4 Bar.  I had to “trick” the system.  For the RSVP, I used the Monarch but lined up to print in just the middle.  Then I had to take a piece of paper and cut it to Monarch size and stick it under the envelope flap so it would feed into the printer.  It took a long time to print because I kept having to swap out the insert into the next envelope but it worked. The main envelopes were a little easier – same method but used the #10 format and was able to use a real envelope to feed it. 




I used a rotary paper cutter and after the STDs and other DIY projects I have become a pro at cutting.  Folding wasn’t bad either since it wasn’t heavy cardstock.  The real challenge came with putting it all together.  I was hesitant about using staples because my center page had a picture going across the middle so the placement would have been odd.  I’ve never used a glue gun and wasn’t sure if that work anyway with it being such a thin line.  I don’t know what possessed me but I decided to sew them together using beading thread that is the EXACT same color as my champagne paper.  I sewed the 2 champagne color sheets and then glued the navy covers to the outside.


At the last minute I decided to make a pocket to hold everything together – it wasn’t in the original plan but I thought dumping everything into the envelope didn’t look right.  I had a lot of extra navy paper so I just folded that to the dimensions between the passport size and the envelope size and its perfect.  Once I put the passport inside it looked too dark so I had to add another champagne sheet behind it, but it looks like a real travel folder you’d get from a travel agent.  I think my guests will be surprised.  Lastly, I had to figure out how to close the folders.  I considered a bally band but was out of paper by this point.  Then I thought I’d tie it with colored raffia.  I ultimately decided to do a wax seal with a palm tree and am quite happy with it.




Please help! How did you do the basic info. page?  where the photo, names, wedding date ect are? the sidways page? i cant seem to figure it out in word? thanks so much!

#102 Lysswedding

  • Jr. Member
  • 158 posts

    Posted 24 July 2012 - 07:24 AM

    These are beautiful.  I am thinking about making my own also. 

    #103 tyrebride2b2013

    • Sr. Member
    • 1,088 posts

      Posted 24 July 2012 - 03:13 PM

      these are amazing you did an awesome job

      #104 Laurosa

      • Newbie
      • 1 posts

        Posted 31 July 2012 - 12:38 AM

        Hi Steph!


        A big congrats on a job well done! Im so impressed to the point that i need your expert advice and help!


        I was wondering if you wouldn't mind sharing your template in setting up your details for the inside of the passports? I've got the front covered, just can't get to get the formats on the inside. And i love the whole look of yours if you don't mind sharing.


        If you can send me the template, please email me on laurosaf@gmail.com. I'm hoping mine can at least come close to yours.


        Many thanks,


        Laurosa Falepau :)

        #105 Sdofka309

        • Banned
        • 151 posts

          Posted 21 August 2012 - 02:46 PM

          Thanks so much everyone.  Looking back, I can't believe how much I did and can't even imagine doing it again, but its amazing how a wedding can motivate you.  Now that we are getting close to our 1 year anniversary, I'm not on this sight as much as I used to be so I'm sorry for my late response. My inserts and backgrounds were mostly taken from clip art so I have no problem sharing those.  I'm going to post a few here.  Yes, it was only the outside that I had professionally printed (cover and back - I was able to fit 2 on a page).  I glued the page that had "united states of marriage" and "trip tips" to the cover - that was printed single sided.  The other pages were printed double sided so it was only one additional page that was sewed in.  I hope that makes sense - it's hard to remember exactly. [ATTACHMENT=11868]b421448721875026[1].jpg (4k. jpg file)[/ATTACHMENT] [ATTACHMENT=11869]compass3.png (4k. png file)[/ATTACHMENT] [ATTACHMENT=11872]sand dollar.png (6k. png file)[/ATTACHMENT] [ATTACHMENT=11871]champagne2.png (6k. png file)[/ATTACHMENT] [ATTACHMENT=11874]envelope liner 1.jpg (911k. jpg file)[/ATTACHMENT]

          Is there any way you could email these to me Iam not yet at enough posts to open attachments.. Sdofka309@cardinal.wju.edu Thanks so much! These are so amazing!

          #106 chago3

          • Site Supporter
          • 11 posts

            Posted 22 August 2012 - 03:55 PM

            good job!

            #107 Ryves

            • Jr. Member
            • 157 posts

              Posted 03 September 2012 - 03:33 PM

              Those look really good. I'm thinking about re doing mine.

              #108 Kpants

              • Newbie
              • 1 posts

                Posted 26 September 2012 - 04:47 PM

                Hi There, the invitations look awesome.I was just wondering if you have any suggestions for fonts?

                #109 MsKenyaF

                • Jr. Member
                • 159 posts

                  Posted 30 September 2012 - 08:05 PM


                  #110 shelleyanderic

                  • Newbie
                  • 46 posts

                    Posted 01 October 2012 - 06:31 AM

                    I wonder, is it easier/cheaper to do them yourself or to just order them? I love the passport and boarding pass idea. Especially since we are having a destination wedding it, it would be perfect! Just looking around to see if doing it ourselves is best or ordering them.

                    0 user(s) are reading this topic

                    0 members, 0 guests, 0 anonymous users