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We have had this problem too - even with the best man! We have told those that are saying they will stay off site, that we won't be paying. Some of them we are paying for though, but these were people we knew from the beginning had timeshares etc, and are not family.

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I think you have been more than generous regarding accomodations thus far. I would gently offer the friendly reminder of the $70 fee for the day and try not to worry about it. It's difficult in these awkward situations but I think people would rather know in advance then be suprised or embarassed day of. Best of luck!

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Originally Posted by adias.angel View Post
I like the way this is worded. You might want to put some marketing spin. Instead of saying it so straight out, turn it around as a positive thing. Something like for everyone staying with us at the Excellence you will be saving some money by not having to buy a day pass (usually $70).
Clever wording. I really like the more positive spin. Great idea!!!

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Maybe say "When booking your travel, please consider staying at least one or two nights at our hotel to avoid the $70 day pass fee at the all inclusive resort." We have friends doing the timeshare thing and talked to them about the day pass. They decided to stay 2 nights there to avoid the hassel of taxis, etc and enjoy the AI for a little while. Good luck!

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Originally Posted by endlesslove View Post
I already have guests who are taking it upon themselves to make arrangements for our wedding. Mainly my sister. She purchased a Timeshare recently and is using it for my wedding. I'm kind of peeved because nobody bothered to talk to me about anything beforehand. The resort we're getting married at charges a $70 day pass fee to all non-guests the day of the wedding. We simply can't afford an additional $70 for guests who don't stay at the resort, I mean we're paying for 7 peoples airfare and accommodations! We simply can't spend more than we have budgeted. So now we're looking at 4 people who have outside accommodations and probably more.

We chose our resort because it has a great rating, and was reasonable. And we loved their wedding package and featured.

So my question is how can I word this on my STD's and website about the day pass fee without coming across all "you need to pay even more to come to my wedding or you won't be allowed on property!"

Ohh and yes, I notice after I submit the tread I said working, instead of wording.
We didn't put any info regarding trip prices or day pay prices on our STDs or invitations. We did, however, include all this information on our website. Our resort has 5 hotels in teh same complex, and where we are having the wedding is the hotel in the mid-price range. There were some people asking if they can stay at the cheaper two hotels, but even though they were part of the resort they needed a pass to go onto the more expensive hotels property (if they stayed at a more expensive hotel they could go down to the cheaper hotels without having to pay a day pass fee). I stated all this information on our website and let them know that this is resort rule and they will not allow anyone on the hotel or resort property without a day pass unless you are staying at that hotel and these fees are the guest's responsibility. We also stated that the resort does not make exceptions for weddings so they wouldn't try to pull something the day of. Our TA also let any guests know that. We only have one guest staying off property at a timeshare, but they are well aware of the day pass fee. Luckily, it is only one person so if we somehow get stuck with the fee it won't be a big deal, but if we had 10 that would be $1500 for us. If you can't afford to cover the fees you need to let them know. You know your guests the best so if you think they won't check the website then it may make sense to include something in the STD.

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This is the #1 problem with destination weddings.. I hear this situation all the time. What we did, and what I tell others to do is kindly say "if you choose to stay at a different resort, remember there will be a $75 per person charge to come onto the ________ Resort property grounds". And then... tell all sorts of cool great things about your resort and why you chose it somewhere else (website, another insert, etc). Best of luck.

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I hate to say it... but if people are going to stay at a different hotel, they might as well not come. That's what I always say. It's harsh, but the destination wedding isn't JUST about the wedding.... it's about sharing the whole vacation with family and friends. I wish people would realize that! Personally, I think it's a long trip just to go to a ceremony! :)

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Originally Posted by KellyMN View Post
I hate to say it... but if people are going to stay at a different hotel, they might as well not come. That's what I always say. It's harsh, but the destination wedding isn't JUST about the wedding.... it's about sharing the whole vacation with family and friends. I wish people would realize that! Personally, I think it's a long trip just to go to a ceremony! :)
I have to agree with you! At first, my dad wanted to leave from Toronto (we're leaving from Montreal) and I explain to him that it wouln't be the same if we we're all leaving from different places. He finally decided to leave with the whole gang and I think it will make a big difference!

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Originally Posted by KellyMN View Post
I hate to say it... but if people are going to stay at a different hotel, they might as well not come. That's what I always say. It's harsh, but the destination wedding isn't JUST about the wedding.... it's about sharing the whole vacation with family and friends. I wish people would realize that! Personally, I think it's a long trip just to go to a ceremony! :)
A majority of our guests will be staying at our resort. I know my sister had good intentions because she knew my other sister wouldn't be able to afford the trip and was saving her the cost of the hotel, they just have to pay for their flights. I mean if they're saving that much $150 a couple shouldn't matter all that much. We're paying for our parents- all of cour friends and photographer are staying with us, so we won't be seperated all that much.I really wanted my sisters at the resort just because I wanted them as my bridesmaids, and they would involve them being there a lot. And that's way too much in day pass fees.

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I would just write~ Keep in mind that if you choose to stay at a resort other than XYZ (where you are getting married) a day pass fee of $75 per person will be required. Or something to that effect. Or, We have are so excited to have chosen XYZ resort for our wedding. If for some reason you choose to make arrangements elsewhere, be aware that a day pass fee of $75 will apply. I would include the info on the STD (probably not directly on the STD, maybe an insert of some kind) and the website just so all your bases are covered. I can't imagine people expecting you to pay the day pass fee for them when you're already paying so much for everything else. I have a few people who decided to stay somehwere else and I just told them that was fine, but they'd have to pay $75 to come on our resort grounds for the wedding. I didn't really give them any other option because we're certainly not paying for it. cheesy.gif

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