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Finding Out Who's Coming

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8 replies to this topic

#1 AliciaW

  • Newbie
  • 13 posts

    Posted 16 February 2015 - 04:52 PM

    I recently got engaged and we've decided we're having a Mexico wedding in November 2016. I'm told you can't book anything until a year before your trip so I have a while. I'm wondering how everyone went about finding out how many people were going to come to their destination wedding since you want to know for when you go see the travel agent and that is before you send out invitations or save the dates. Did you message or call everyone to ask or did anyone make a Facebook group early to figure that out? Thanks in advance! Any info helps :)

    #2 bride2016

    • Sr. Member
    • 1,792 posts

      Posted 16 February 2015 - 05:10 PM

      I knew everyone I wanted to invite and I just gave them a heads up and asked them if they would be able to come. 


      #3 calgarybride2015

      • Sr. Member
      • 4,512 posts
      • Wedding Date:January 21, 2015
      • Wedding Location:Grand Sirenis Riviera Maya
      • LocationCalgary, AB

      Posted 16 February 2015 - 05:16 PM

      We were only 9 months out when we booked so we didn't have to wait. But before we booked our wedding we talked to the most important people and made sure it was something they'd consider.

      At the end of the day you will have people say yes initially then not come and vice versa.

      I think a general idea of numbers for your TA can help but isn't necessary. Start working on your guest list to get an idea.

      A Facebook group is helpful and also most do a wedding website. Mywedding.,com is free and what we used.

      But again until those deposits are in and then the package is paid in full you have no guarantees!!!

      Sent from my iPhone using Tapatalk


      Married on 2015/01/21 at the Grand Sirenis Riviera Maya with 43 guests in attendance   :)


      Planning Thread - http://www.bestdesti...s-riviera-maya/


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      #4 AyeWatSoon

      • Newbie
      • 135 posts
      • Wedding Date:May 30, 2015
      • Wedding Location:Now Jade

      Posted 16 February 2015 - 05:54 PM

      We had a general idea when we met with our TA. We knew our wedding package included 24 ppl so we went with that. From there we paid a deposit to hold 12 rooms in our block.

      As of date we have 28 ppl booked. Each time someone requested a room after our block was full, the TA reached out to the resort to confirm their room category was still available. So far...so good.

      Good luck!

      #5 Wafflesmom

      • Member
      • 948 posts
      • Wedding Date:January 23, 2016
      • Wedding Location:Moon Palace
      • LocationVancouver, Canada

      Posted 16 February 2015 - 06:47 PM

      We were able to get prices in September 2014 for our wedding in January 2016. I'm not sure if you're from Canada but my TA was able to get package (air and hotel) prices from both Sunwing and air Transat. We knew roughly how many would be attending since we've always known that we would be having a destination wedding. Like @calgarybride2015 said, you don't necessarily need numbers ahead of time, unless of course you have a certain budget.
      My planning thread: http://www.bestdesti...anuary-23-2016/


      #6 TinkerSofi

      • Sr. Member
      • 2,217 posts
      • Wedding Date:August 13, 2015
      • Wedding Location:Azul Fives Playa del Carmen
      • LocationCanada

      Posted 16 February 2015 - 08:17 PM

      We made a rough list of people we wanted to invite. Things got a bit out of hand in the end, people who we thought there was no way they'd come ended up booking, there's usually more friends than you think, etc haha, so our final list ended up bigger than we had estimated before, just keep that in mind. When we first started planning we said "oh yeah, we should have 30 people tops" now it turns out if all the maybes say yes we'll have close to 50 :P


      We run it by everyone first to kind of feel the waters a bit before booking anything. Most liked the idea and were willing to go. Mind you, this worked out for us and most of the people that said they'd come are actually coming, but it doesn't work out like that for everyone. Then we picked a resort based on the rough number of people we were expecting and then sent out invites, people booked their trips and now we are just waiting on a few, but otherwise our number is almost finalized :)


      We got prices in June 2014 for our August 2015 wedding :). Depending on the travel agent you work with, sometimes they can get you prices sooner, especially if they have a good relationship with the hotel you're working with. 

      Edited by TinkerSofi, 16 February 2015 - 08:19 PM.




      #7 rachelia160

      • Jr. Member
      • 296 posts
      • Wedding Date:June 17, 2015
      • Wedding Location:NOW Jade
      • LocationCleveland, Ohio

      Posted 17 February 2015 - 07:06 AM

      Truly, there's no way to know exactly who is going to go until they're booked.  Just like the other ladies have said, some people who said multiple times that they were "definitely" going  ended up not booking, and some people who I thought were total long shots have their trip fully paid for already! For me that has meant leaving the number-specific planning until closer to the wedding (4 months from today, I just realized!) because by now I think pretty much everyone who will be there is already booked. Your wedding is still a ways away and I'm sure you want to get a jump on things, but I would just organize what you can now and worry about favors, seating charts, and other things you need names and numbers for for when people are able to book and you can get a better sense of who's really going.

      #8 Moments That Matter

      Moments That Matter

        Diamond Vendor

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        Posted 17 February 2015 - 08:01 AM

        Congrats on your engagement, AliciaW and welcome to the forum!!!  as you've already seen, there are lots of great ideas, suggestions and support here from all your fellow wedding couples - great resource for planning decisions :)


        here are some magical wedding 'moments that matter" Linc captured in our magnificent Mexican Mayan Riviera - enjoy :)








        Wishing you happy research, and all the best with your plans - cheers, team MTM :)

        Edited by Moments That Matter, 17 February 2015 - 08:01 AM.




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        #9 MNsunseeker

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        • 61 posts

          Posted 12 March 2015 - 07:20 PM

          This is the part that makes me nervous!

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