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How to remind guests to book their room

shelleyanderic
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traylynn

traylynn

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I am at the 30 day mark but it is a little different for me, because we are planning a surprise wedding our struggles are still the same. My guest just assume we are planning a family/friends get together and I have sent out 3 reminders.  

 

 

The struggle is real:hissyfit:

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terrihugg
terrihugg

Hi,    I had to come back because I realized I spelt the website I mentioned wrong. It's mailchimp.com 

alexisinjamaica
alexisinjamaica

I just sent out the below email to all of our stragglers who have yet to RSVP/book. The money for the hotel is due in a month and I had to get into nagging mode. We'll see if it works! As of right now

ChocoTaco7568
ChocoTaco7568

I just wanted to chime in and share my experience...   No Save the Dates Invites sent 9 months out RSVP 12 weeks out Booking reminder sent 10 weeks out Group Rate Expired 8 weeks out  

traylynn

traylynn

Posted
Posted
Quote:
Originally Posted by VanessaBB View Post

Traylyn who's in on the surprise ? How many people you have booked ?

 

Hi VanessaBB- Just myself, travel agent and the fiance.  I didn't want family and friends to feel obligated or feel that internal pressure to attend.  We understand that money may be tight.  We are fine with those that have committed.  I still have 30 days for others to pay their deposit. We created a website that says come spend Thanksgiving week 2014 with family/friends.  

 

I have 10 booked and should be a few more this week.  

 

Both my parents are deceased and with my Mother passing in 2011 there is still this crazy drama with my siblings.  I have extended the invitation to them and my sister may come, she is like 16years older than me and sometimes a pain in my side.  My fiance has a brother in Hawaii and his parents are divorced mom and dad don't want to be in the same room with one another. His mom is on the fence about coming and his Father is on an oxygen tank.  

 

Your wedding is around the corner are you ready?

 

Having said all that we are fine with those that can come and we are planning a AHR a month after we return.

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traylynn

traylynn

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Here is the reminder I sent out today 

 

Hello Again-
 
We know booking a cruise is probably the last thing on your mind considering the cruise is not until November 2014, but we are a month away before the deposit is due.  We wanted to reach out and see if you'll be able to join us.
 
Many of you have paid your deposit and we want to remind others that there are only 30 days remaining to pay your $50.00 deposit by October 10, 2013.   We want everyone to have the opportunity to take advantage of the discount deposit of $50.00, but if you miss the deadline you still have the opportunity to come, you will have to pay the full $250.00 deposit.
 
In case you were unaware of the date, we thought we would give you a friendly reminder. 
 
We realize this cruise is a long way from here and that not everyone will be able to make the trip.  TRUST US WE UNDERSTAND!!!!
 
But if you could be so kind as to let us know either way if we should expect you, please reply to this email with 
 
*<img src='https://bdw-stevewright.netdna-ssl.com/cdn/emoticons/default_smile.png' alt=':)'> happyComing and booked
*<img src='https://bdw-stevewright.netdna-ssl.com/cdn/emoticons/default_wink.png' alt=';)'> winkingPlanning on joining, but waiting till October 10, 2013. Please send me another reminder 10/1/2013
*<img src='https://bdw-stevewright.netdna-ssl.com/cdn/emoticons/default_sad.png' alt=':('> sadUnable to attend...It is Thanksgiving week
 
Once you contact Cindi to pay your deposit, she will assist in all aspects of your travel arrangements and answer any questions you may have. 
Please contact Cindi 
512-365 direct
 
FYI- Southwest Airlines flies to San Juan, Puerto Rico as of today a roundtrip flight is about $320.00, although rates for November 2014 have not been published, this gives you an idea. 2 BAGS FLY FREE
 
 
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Tinkerbell82

Tinkerbell82

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I'm glad to know that I am not the only one experiencing this lag in booking! When we first sent STD's we had 7 cabins booked right away.  Our reduced deposit expires in 5 days and we are still missing major people - my MOH (who is my aunt) and FH's Best man (his brother) have not booked yet. Our invites are going out next week and I just know I'll be chasing people down.  Grr. :(

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TrooDIVA

TrooDIVA

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Posted

Reading this thread has me nervous. My wedding isn't until 2015, but I know how my family operates. LOL I'm on the fence about reserving a block of rooms b/c I don't want to get stuck with paying. It has been a struggle getting some of my family to apply for their passports. I'm praying this will not be a nightmare. We have two guests lists. One is for those that we are sure will be on the ball and the other is for those who just may get a wedding announcement instead of an invitation. Sounds horrible, but I don't know what else to do. Any suggestions?

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