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daily activities for guests?!

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#1 jystar13

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    Posted 06 October 2010 - 05:44 PM

    is anyone planning daily activities for the guests that are attending the wedding?? like a welcome party for the day that a lot of guests arrive and then other daily acitivities for them.  i want to start planning things like this but i'm not sure how to go about it.  i plan on putting a welcome booklet in the out of town bags but i'm not sure how many things should be planned? do i plan daily activities?!

    now sapphire riviera cancun - february 19, 2011 - 63 booked :)

    #2 clgriffi7

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      Posted 06 October 2010 - 06:03 PM

      I am thinking of planning a welcome cocktail hour and one optional excursion.  I don't plan on scheduling anything else because I want everyone to enjoy their vacations.  I am sure my fiance and I will spend additional time with family, but I don't want it to be structured.

      #3 mistibuard

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        Posted 06 October 2010 - 06:22 PM

        I plan to have a welcome dinner Friday once everyone arrives (just so everyone will be acquainted with one another). The next day will be the wedding and reception, and to be truthful--- I feel like that is enough!

        **Beaches Turks & Caicos- March 12, 2011**

        #4 jystar13

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          Posted 06 October 2010 - 06:40 PM

          yeah, i'm thinking i'll plan welcome cocktails or drinks by the pool or something (depending on when our guests are arriving) and then kind of give them an outline over the few days that we will be there (ex., thursday - beach/pool day, etc) and then leave it up to them if they want to join or do their own thing.  a lot of our guests are arriving on wednesday (ceremony is saturday) so i don't want to bombard them with required activities or anything but i also want to make sure that they feel included in the whole wedding celebration weekend.

          now sapphire riviera cancun - february 19, 2011 - 63 booked :)

          #5 MarieSam

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            Posted 07 October 2010 - 01:31 AM

            Welcome cocktails for a meet and greet or a welcome dinner is always a nice touch that your guests will truly appreciate. We did a Welcome Dinner the day before the wedding at the villa we were staying at and had a taco man along with mariachis for live music. It was AWESOME and we also got the chance to hand out our Welcome Bags to all our guests.


            Other than that, it's also a great idea to have a list of excursions you plan on doing so if they'd like to join, they have that option -- events like a beach day, trip into downtown, visiting a tourist attraction are awesome ideas!

            #6 MomentsThatMatter

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              Posted 07 October 2010 - 09:07 AM

              Congratulations and welcome to the forums! Here in the Mayan Riviera there is so much to do and daily excursions that can be planned. I don't know if you need to pre-arrange things to do. It is easy enough to plan it with the people that are there.

              Best of luck with all your wedding plans!

              Lincoln & Lori @ Moments that Matter Photography
              Playa Del Carmen Wedding Photographers - Mexico - Cancun - & Mayan Riviera
              Web: http://momentsthatmatterphotography.com/
              Blog: http://momentsthatmatterphotography.com/blog/

              #7 murmel

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              Posted 07 October 2010 - 11:22 AM

              We plan on having a welcome cocktail party so that people will get to know each other. The next day is the wedding, and then we want to leave it open so people can enjoy their vacation. FI and I plan on doing OOT bags with a welcome letter/booklet. Two things we are thinking about doing, 1) letting everyone know that everyday at 6:30pm (example) we will be at 'this bar' for a pre-dinner cocktail, if they wish to meet up with us. 2) the other thing one of my bridesmaids suggested was a 'bulletin board', maybe on our door? (not sure if the resort will allow this). Where people can place little notes, like Wednesday- going to the ruins, if you want to join contact.....This would allow people to perhaps join up with our guests to do outings/shopping/etc. And the best part you don't have to do the planning!

              Married my best friend on January 24, 2011 at Azul Sensatori! :wub:


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              #8 Aumuller

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                Posted 07 October 2010 - 07:19 PM

                I plan on doing a welcome dinner. I would like to plan a group excursion too. I don't really want to schedule a whole bunch of activities throughout the week because I want people to be free to do whatever they want as its their vacation too. And I would like some alone time with my fiance too!

                #9 JanineA

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                  Posted 08 October 2010 - 06:57 AM

                  Congrats and welcome to the forum. A welcome dinner/bbq/or cocktail hour is always a fun way to welcome guests, thank them for coming so far and giving them a chance to mingle and get to know each other. Be careful not to plan out too much for your guests to do, this is a vacation for them as well and they will at times want to relax and do their own thing. We are scuba diving on Thursday, having a welcome cruise on Friday and the wedding Saturday and brunch on Sunday. I made sure to let all guests know that they are more than welcome to attend any of these activities throughout the weekend complimentary, but in no way have to feel obligated as this is their vacation as well and we don't intend on holding them to a schedule. 

                  #10 josietoms

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                    Posted 08 October 2010 - 08:27 AM

                    I think a welcome cocktail is enough with an optional excursion if you really want to organise an activitiy.  As remember this is a break for them as well - they may want to just relax.  So if you do plan one I think just a mention it is 'optional' would help :-)

                    Josie x

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