I will try to help where I can! I understand your frustration. I am getting married on April 18th, and last night I finally had to email Lorena to ask for some immediate answers to questions I sent several days ago. Whenever I start to freak out, I just remind myself that everyone here says that it all falls into place when you get there. You can sort almost everything out, and add, change, and move things, when you meet with the wedding coordinator when you arrive.
I have contact emails for two coordinators -
I believe if you use the mariachi trio for the ceremony, or one of the other musicians (saxaphone etc), it costs about $50 to rent the microphone for the ceremony. I don't have any specific info on the sand ceremony, but I think that the officiant usually reads the script. You may be able to ask to sub in a family member, if you'd like to do that.
We are not having an official cocktail hour. If you don't have a cocktail hour, you can only exchange the credit for other items in the food category - usually people use this to cover some extra guests for dinner. I think it can also cover other food items such as cake & menu upgrades. If you don't have more than 20 guests, you probably won't be able to save much money by cashing it in, and may as well just have one.
The DJ & reception is where I struggled the most as well. We have 24 adults, and 6 children. Originally we were just going to play an ipod, and if people wanted to dance, then they would dance. But... Renting the sound system by itself is quite expensive! The DJ ends up being an extra $120 per hour (sound system is $180/hr, DJ is $300). So we decided to have the DJ for 2 hours, and will play a playlist for the first hour during dinner. That way there's someone (other than us) in charge of changing songs and trying to get people to dance. I don't know if we have enough people to have a real dance (probably not!), but I've heard lots of people say that they had 15 - 30 people and had a lot of fun with the dance part of the reception. So we'll see!
I'm not totally sure about this, but I think weddings only have a DJ and dance if the restaurant is shut down for the wedding. I think I read somewhere that if you simply reserve tables in a restaurant (rather than the full restaurant), you can't play your own music etc. I've heard of lots of people having the Seaside Grill for their reception at no extra charge (although we weren't given this option!), and I don't recall ever seeing any other resort guests present at the receptions. If you were offered the Seaside Grill for your reception (vs reserving tables at the Seaside Grill), then you will probably have the whole place to yourselves.
Originally Posted by kerrimaxwell
While I am at it... I still have many questions and I would love some input! Especially since who knows if I will ever get answers from a planner or how long that will take!
Our ceremony is on the beach and I think we have decided to use our Mariachi Trio for the ceremony. We do need to request a microphone for the ceremony as well right?
If you had a sand ceremony (as we are with our 4 kids) who read the script for it? A family member or the officiant?
Cocktail Hour... we still have not picked a location or decided if we want to have one or try to swap it for something else. If you had one wher would you recommend the location be? If you didn't have one.. were you happy with that choice? What did you exchange it for? Where did guests hangout in lieux of having one?
Here is my biggest gray area.... DJ and reception. Okay, so... we have chosen to have our reception at Seaside Grill, I love that it is sort of indoor/outdoor best of both worlds. What I don't know is if the restaurant is shut down soley for us? Are we right in the restaurant with other people? We have about 20 guests right now including 4 kids. As far as music goes... do we gt a DJ for 20 people or do you think that is overkill? Should we justs it down and have dinner and not even have a reception? If we have do have the reception and they don't give us Seaside Grill to ourselves... how do you have a DJ with a restaurant full of other people.
So as you can see I have a MILLION things in my head and no coordinator helping! UGH! Any help would be SO appreciated!!