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Courtney & Matthew's Iberostar Rose Hall Suites May 4, 2013 Planning Thread


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#81 AandNJam

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    Posted 21 March 2013 - 08:21 AM

    Hi Courtney!

     

    Great planning thread, love the organization!! :) I realized you’re also in DC! I too am a fellow DC and IRHS bride!

     

    I see you mentioned paying the DJ final payment; you’re using DJ Kevan right? Are you just paying him off before the wedding so that’s one less thing to worry about? I think he said pay the final balance day of, but I assume you’re just doing it via paypal? That’s a good idea, so you don’t have to worry about it there.

     

    Also your welcome bags, what all did you decide to do for them?



    #82 kincey12

    kincey12
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    • Wedding Date:March 7, 2014
    • Wedding Location:Iberostar Rosehall Suites

    Posted 21 March 2013 - 12:17 PM

    Hi and thanks for all your planning information! It has helped me a great deal so far. I am getting married at the suties on 3/7/14 so I have lots of time but I had a question about room blocks. I noticed you did that about a year out and I was wondering how you went about doing it, how many rooms you booked, and how much it was. Any information you could provide would be great!



    #83 CourtandMatt

    CourtandMatt
    • Jr. Member
    • 366 posts

      Posted 22 March 2013 - 05:04 PM

      Originally Posted by kincey12 

      Hi and thanks for all your planning information! It has helped me a great deal so far. I am getting married at the suties on 3/7/14 so I have lots of time but I had a question about room blocks. I noticed you did that about a year out and I was wondering how you went about doing it, how many rooms you booked, and how much it was. Any information you could provide would be great!

       

      Hi, Kincey12

       

      We estimated 60 guests and so we blocked 30 rooms at $100 per room = $3,000.  We ended up letting go like 8 or 9 rooms with our 53 guests and getting our entire $3,000 back because we let go the rooms before the deadline and all of the rest of the rooms were fully paid.  

       

      Courtney

       

       

      Originally Posted by AandNJam 

      Hi Courtney!

       

      Great planning thread, love the organization!! :) I realized you’re also in DC! I too am a fellow DC and IRHS bride!

       

      I see you mentioned paying the DJ final payment; you’re using DJ Kevan right? Are you just paying him off before the wedding so that’s one less thing to worry about? I think he said pay the final balance day of, but I assume you’re just doing it via paypal? That’s a good idea, so you don’t have to worry about it there.

       

      Also your welcome bags, what all did you decide to do for them?

       

       

      That's awesome that you are in DC!   Maybe after my wedding we can meet up and I can tell you all the DOs and DO NOTs! I did this with a former IRHS bride who used to live in DC!   

       

      We are using DJ Kevan.  We are hopefully going to pay the full amount a week or two before the wedding so I don't have to worry about it on our wedding day.  I think we used paypal the first time, so we will just do that again.

       

      I will post some information about our welcome bags soon.  I need to update this planning thread anyways!   

       

      How's your planning coming along?



      #84 CourtandMatt

      CourtandMatt
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        Posted 23 March 2013 - 04:24 PM

        The following few posts will be my attempt at providing a more thorough update to my planning thread:

         

        THE PROPOSAL:   Matthew & I got engaged on August 25, 2011 in P1000235.JPG

         

        He proposed with a "stand-in" ring until I picked out and received my dream yellow diamond ring.  The ring arrived on P1010349.JPG

         

         

        WEDDING PLANNING:  In late 2011, we finally decided that we wanted to get married abroad.  After much thought on the location, it finally came down to Jamaica or the Dominican Republic.  In order to have the "best of both worlds," I booked Matthew's birthday in the DR (for April 2012) and we booked a wedding in Jamaica (for May 2013).  

         

        WEDDING WEB SITE:  http://walters-doolin.ourwedding.com/ or go to CourtneyMara.com/Wedding

         

        THE RESORT: After reading through a lot of threads, putting in a deposit and shortly thereafter getting back a deposit for Grand Palladium, and finally discussing with our family friend who is now our travel coordinator, we decided on Iberostar Rose Hall Suites.  I have heard only great things about the resort.  Here are some reasons we chose this resort: great reviews, one wedding a day, good communication with the resort, reasonably priced weddings, lazy river, my colleague who just stayed there said the food was great, and our TA highly recommends this resort.  

         

        THE DATE:  Saturday, May 4, 2013

         

        ENGAGEMENT PARTY:  My girlfriends threw Matthew and I an engagement party at the Save The Date

         

        INVITATIONS:   Our invitations!   We LOVE them.  We got them from 700

         

        700

         

        700

         

        700

         

        700

         

        700

         

         

        WEDDING COLORS:  White & neutral

         

        TRAVEL COORDINATOR:  Our friend Ellen Paderson from 

         

        BRIDESMAID GIFTS:  

         

        Bags from Vistaprint

         

        lp.aspx.jpg

         

         

        Havaiana flip flops from Nordstrom

         

        get-attachment.aspx.jpg

         

        Necklaces from Etsy  (allstrungout1) $70 for 3

        Bridal Party of 3 - Island or Beach Destination Wedding - Bridal Party Starfish, Pearl, and Stamped Initial Sterling Silver Necklace

         

        il_75x75.265474313.jpg

         

        Bikinis from Figleaves.com

        get-attachment.aspx.jpg

         

         

        GROOMSMEN GIFTS:  We bought their outfits. 

         

         



        #85 CourtandMatt

        CourtandMatt
        • Jr. Member
        • 366 posts

          Posted 23 March 2013 - 04:36 PM

          BRIDESMAID GIFTS:  

           

          Bags from Vistaprint

           

           

           

          Havaiana flip flops from Nordstrom

           

           

          Necklaces from Etsy  (allstrungout1) $70 for 3

           

          Bikinis from Figleaves.com

           

           

          GROOMSMEN GIFTS:  We bought their outfits. 

           

           



          #86 CourtandMatt

          CourtandMatt
          • Jr. Member
          • 366 posts

            Posted 23 March 2013 - 04:37 PM

            WEDDING VENDORS

             

             

            WEDDING PHOTOGRAPHER:  I contacted a few photographers who do weddings in Jamaica and finally decided on CREATOR: gd-jpeg v1.0 (using IJG JPEG v62), quality = 80

             

             

             

                                          …………………………………………………. U.S $ 100.00

             

            The bridesmaid bouquet will be a scaled down version of the bridal bouquet, stems wrapped with white satin ribbon.

             

            @ $65.00x 2 ……………………………………………………………. $ 130.00

             

            Brother of the bride - using a white rose

            3 groomsmen- using white dendrobium orchid

             

            @ $5.00 x 4 ……………………………………………………………….. $ 20.00

             

            The centerpiece will be done in a 6” cylinder using all white hydrangeas.

             

             

             

             

             

            @ $65.00 x 5 …………………………………………………………..... $ 325.00

                                                                                                             __________________

                                                                              Sub-total                U.S $   575.00

                                                               Delivery                        $     30.00

                                                           16.5% sales tax                 $ 100.00                                                   

                                                                                                _______________

                                                                   Total                      U.S $ 705.00          

                                                                                               

            We also get more flowers for free with our wedding package.  They come from Tai Flora.  The following is what they told me they can do:

            Groom Boutonniere:  White rose with white hydrangea accent

            Centerpiece for registry table (and later used for sweetheart table): white roses

            Cake flowers: White hydrangeas

            Maid of Honor bouquet (which was really the included bridal bouquet):  White orchids

             



            #87 CourtandMatt

            CourtandMatt
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              Posted 23 March 2013 - 04:37 PM

              WEDDING CLOTHING & ACCESSORIES 

               

              MY DRESS:  Alfred Angelo 2314

               

               

               

              MY WEDDING ACCESSORIES:

              My walk down the aisle sandles from Nine West

               

              My reception shoes - I am only doing flats since we want a beach wedding and reception.  Plus, I like to be comfortable.

               

              For my hair - not too sure how I am going to use it just yet - bought it from Alfred Angelo.  It matches the beading on my dress.

               

              I am not too sure about the veil, but this is the one my mom bought.  She loved it. 

               

              They have star fish on them.  I got them from Alfred Angelo.

               

              I purchased these bracelets.  I will wear one on each arm.  I bought them from 700

              700

               

              Earrings from Charming Charlies

               

               

              Necklace from Nordstrom

               

               

              MY FIANCE'S OUTFIT - from Macys

               

               

              My FI in his outfit without the jacket:

              My fiance in his suit:  

               

              OUR RINGS - From the Diamond Exchange

               

               

              GROOMSMEN ATTIRE - from Macys

               

              That's my FI in the groomsmen attire!   

               

              BRIDESMAID OUTFITS:  They are choosing their own outfits.  It just has to be a neutral color and about knee length.  



              #88 CourtandMatt

              CourtandMatt
              • Jr. Member
              • 366 posts

                Posted 23 March 2013 - 04:38 PM

                MISC. WEDDING STUFF

                 

                HANGER

                700

                I purchased a Mrs. Doolin hanger from the original maker of these hangers: Lila Frances.  

                    MY PINTEREST:   

                  TABLE NUMBERS

                 

                CANDLES FOR RECEPTION TABLES:

                 

                They were $0.79 each.  They can be found here: 

                 

                WELCOME BUCKET:  We are giving our guests sand buckets (Oriental Trading Company), snacks from Costco (Chewy granola bar, fruit snacks, cookies, etc.), mini sun blocks and aloe (from Target and Dollar Tree), sunglasses (dhgate.com), welcome brochure (Vistaprint) and sticker to go on the bucket (Vistaprint).

                 

                 

                 

                 

                 

                 

                WEDDING PROGRAMS:  We got raffia fans from Oriental Trading Company and postcards from Vistaprint.  Will post photos in my post wedding thread. 



                #89 CourtandMatt

                CourtandMatt
                • Jr. Member
                • 366 posts

                  Posted 23 March 2013 - 04:38 PM

                   

                  OUR WEDDING WEEKEND ITINERARY:

                  Wednesday:  Arrive in Jamaica.  Put together welcome buckets.  Meet WCs.  Dinner at Hibachi Restaurant.

                  Thursday:  Wedding rehearsal.  Welcome dinner at 8:30pm at Calabash.  

                  Friday:  9am pick up for catamaran.  10am-1pm catamaran cruise for all guests.  9-10pm: bonfire on beach for all guests with music.  10pm: light sky lanterns (bought at justartifacts.com). 

                  Saturday:  Work out.  Breakfast in bed.  Makeup.  Hair.  4:30pm Wedding on beach.  Photos.  5:20-6:20pm Cocktail hour on the lobby terrace.  6:30pm-10:30pm Reception on the beach.  

                  Sunday:  Meet people at breakfast buffet for goodbyes at 10am.  Couples massage.  

                  Monday:  Trip to Negril for day with husband, brother, and his girlfriend.  

                  Tuesday:  Leave.

                   

                   

                  Here is a more up to date DESTINATION WEDDING TIMELINE based on my experiences thus far

                   

                   

                  Our Destination Wedding Timeline:

                   

                  Spring 2012 (1 year + to wedding):

                  Set up account on bestdestinationwedding.com

                  Pick location

                  Pick date

                  Find travel coordinator

                  Book block of rooms

                  Book photographer

                  Book officiant

                   

                  June 2012 (11 months):

                  Registry

                  Wedding budget

                   

                  July 2012 (10 months):

                  Find a wedding dress

                  Buy wedding dress

                   

                  August 2012 (9 months):

                  Birth certificates

                  Find out about travel documents, visas and vaccinations

                  Tell bridesmaids about their dresses

                   

                  September 2012 (8 months):

                  Book catamaran cruise

                  Research photo shots & talk to photographer

                  Videographer

                  Hair/Makeup

                   

                  October 2012 (7 months):

                  Get corset made

                  Book hotel rooms & flights

                  Notarize copies of birth certificates and passport

                  Order invitations

                  Get travel insurance

                   

                  November 2012 (6 months):

                  Mail invitations

                   

                  December 2012 (5 months):

                  Buy yamukle and glass for breaking

                  Get our wedding rings

                  Book a DJ

                   

                  January 2013 (4 months):

                  Mail required documents to resort

                  Start to get dress altered

                  Look at groomsmen outfits

                  Buy bikinis

                  Pick up groomsmen and grooms outfit

                  Pick up rings

                  Call people who haven't RSVPed

                   

                  February 2013 (3 months): 

                  Plan table decor

                  Call floral shop

                  Dress alteration

                  Order sky lanterns

                  Attendant's gifts

                  Grooms outfit altered

                  Give out groomsmen outfits

                  Send final list to resort

                   

                  March 2013 (2 months):

                  Organize a slideshow of pictures & order equipment - if want

                  Plan first dance

                  Finish ceremony programs

                  Write welcome letter

                  Check resort has required documents

                  Music list

                  Wedding toasts

                  Finalize escort cards

                  Complete welcome bags

                  Email guests: itinerary, food requests, etc.

                  Finalize trip schedule including wedding party day of itinerary

                  Reserve a tent, curtains, dance floor, and lights (beach reception)

                   

                  April 2013 (1 month):

                  Pick up any prescriptions or travel stuff need from CVS

                  Write vows

                  Call credit cards

                  Make photo copies of credit cards and passports

                  Choose all music

                  Make thank you cards for family

                  Pick up dress

                  Email photographer: final payment, itinerary, confirmation, list of shots want

                  Pay photographer

                  Email videographer: confirmation, itinerary

                  Email DJ: confirmation, payment, music list

                  Pay DJ

                  Email officiant: confirmation, itinerary, payment

                  Email Makeup/Hair: confirmation, itinerary

                  Email florist: confirmation, itinerary

                  Email tent vendor: confirmation, itinerary

                  Email resort with finalized list

                   

                  May 2013 (THE MONTH):

                  WEDDING

                  Check insurance policies, health benefits, etc.

                  Sell extra stuff on BDW

                  Finish honeymoon plans

                   

                  June 2013 (-1 month):

                   

                   

                  July 2013 (-2 months):

                  Wedding photo book for self and family

                  Check on wedding certificate

                  Start name change --> New passport, driver's license, SS card, etc.

                   

                  August 2013 (-3 months):

                  Make an appointment at travel clinic for honeymoon prep

                   

                  September 2013 (-4 months):

                   

                   

                  October 2013 (-5 months):

                   

                   

                  November 2013 (-6 months):

                  HONEYMOON!



                  #90 Dazeydawl

                  Dazeydawl
                  • Member
                  • 861 posts

                    Posted 23 March 2013 - 04:55 PM

                    My gosh you are just so organized I love it!!!! Mainly cause we hav the same date and I'm not organized so it helps me know where I have to be lol I love figleaves.com!!!!!!!! I bought 3 new bikinis that just arrived last week!! I'm fairly small body frame wise but I am definately blessed lol I have to buy bikinis in bra sizes or they just don't work for me. I think they have great prices all 3 of my bikinis cost me what 1.5 would cost me here at a specialty store




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