Hey Guys! I am sorry to ask this question if it has been answered for someone else but I have been searching for hours and can't find much regarding this question and my sincere apologies if this is the wrong place to ask this
I just joined the site and have been reading and getting tons of great information from all of you guys! Thank you so much!
I am having my wedding at the Iberostar In November. We just got engaged a few weeks ago but we live in different states and our leases end around the same time so we needed to have a wedding around that time.
So my question is, my travel agent has given me the package prices for the Iberostar and we have invited about 150 people. We think that only 85 will come.
Based on that, we figured we would block off around 40 rooms (I kind of just guessed at this number so any thoughts on this would be appreciated too haha)
The travel agent said that he could block off 40 rooms and that reduction to the group prior to May 1 would be no penalty. Reductions/Cancellations to the group from May 2 to Mid july would be penalized 1 night per person at contracted total rate per room and anything from Mid july to Mid August would be penalized 2 room nightsper person at contracted total room rate.
I dont know anything about any of this and I have to send my deposit for blocking off the rooms which is $100 per room (totaling $4,000) by Wednesday.
I just wanted to make sure that this was normal?
And if so, how do we go about sending the save the dates and invitations since I would obviously want to know (need to know) by May so that I dont get penalized but it seems very hard for me to be able to send out save the dates and then invitations and get RSVPs by May! I know its proper etiquette to allow 6-8 months so I am not sure what to do.
Can anyone offer suggestions or what they did?
Is that penalty fee normal or should I shop around travel agents?
Sorry for the unorganized questions and information in this!
And thanks so much guys <3