So here's the update:
Weddings are being assigned on the fly as you call in. They are hurting now as a result.
My recommendation is:
1. put all your info and questions together in a single document and number the items.
2. use that doc to coordinate and get Q&A taken care of.
Personally I'm sick of the tons and tons of emails with long paragraphs and having to dig through them for the answers.
A FAQ page would be incredible for them. Just update it as they answer them.
Here's the BIG PROBLEM - apparently they only have 7 rooms left at the Royal for our wedding weekend and I need ~15-20 and ~15-20 at the GP. Hmmmm.
For you all with big groups, make sure they have plenty of vacancy.