Invitation Advice

[letluva5412]

Thanks for the help ladies =)

[amanda2286]

i sent stds out a year ahead and i'm going to send out the invitations 6 months ahead.

[letluva5412]

Oh ok... Where and when is your date set for amanda?  I'm in the process of getting my invitations now.  
 

Originally Posted by amanda2286 

i sent stds out a year ahead and i'm going to send out the invitations 6 months ahead.

 

[hatfiehm]

Hi there!

I can totally appreciate your frustration, and was feeling the same way.  In my case, some of our guests had actually never received our STDs in the mail, not sure if it was due to the postal strike, they got lost or just accidentally thrown into the recycle pile.  Others hadnt gotten back to us, they probably felt they had time to book, as they likely hadnt gotten around to checking out the wedding website, or maybe they were just deciding.  Either way I was worried about my upcoming early booking deadline at the end of september, and the fact that some might not have received their STD.

 

I collected almost all of my guests email address and all of their phone numbers.  I sent out a reminder email with some upcoming important dates.  The problem with my STD postcard is that the link is printed there but guests have to actually type it into their internet browser.  Many people never get around to doing this, since they beleive they have lots of time!  (our wedding is still 8 months out).

 

Here is a sample of the email that I sent, with personal info removed. 

 

 

Hi Friends and Family!

By now you will have received a Save-the-date postcard for our Destination wedding. For those of you that have booked, thank you!

I have heard from a few people that their invite never arrived. I think the postal strike may be to blame, but in any case I am sorry to hear it and wanted to be sure to check in with you to ensure you get the information about the wedding.

We are getting married April 20th 2012, in beautiful Punta Cana, Dominican Republic. We hope you can join us!  We wanted to share with your our wedding website, so that you can find all the details of the wedding there. We've chosen an excellent travel agent, __________, who is willing to work to find you the option that works best for you and those travelling with you!

To view our wedding website click www.ourweddingwebsiteinsertedhere.com

A reminder of some important dates!

is the first deadline - group travel deposits must be paid by this date. The deposit to hold your spot is $150 per person. Please contact ___________ to book. See website for travel info and _______s details.
- Full payment is due
- Wedding week (unless you choose your own travel dates, there are lots of options that would allow you to be there for the wedding, call _______ to discuss!)
April 20th- The BIG DAY!


If you would please reply to this email to let us know your RSVP option:

 

• YES : our bags are packed!
• NO : we burn easily, but wish you the best!
• MAYBE : We want to be there, but have some things to work out first!

Please note, we will be hosting a local celebration a few months after the wedding to celebrate with everyone who wasnt able to join us! Invitations for that event will come closer to the date.

Please let us  know if you have any questions! You can reach us by email or by phone.


 

Originally Posted by jmastr05 

I agree wit the other girls that guests are going to want information. When I sent my STDs a year in advance, I included the URL to my wedding website, which was chock full of information (how to book the hotel, things to do, travel information, what the weather will be like, what the dress code is... you name it). Despite this, I got tons of questions anyway. So don't get frustrated when people don't know something that you included in your passport invitation. It's bound to happen!

 

[letluva5412]

Hi there, Hat!  That email is awesome.  I've heard back from some of our guests.  I should def get their email addresses and do the same... Thanks =)
 

Originally Posted by hatfiehm 

Hi there!

I can totally appreciate your frustration, and was feeling the same way.  In my case, some of our guests had actually never received our STDs in the mail, not sure if it was due to the postal strike, they got lost or just accidentally thrown into the recycle pile.  Others hadnt gotten back to us, they probably felt they had time to book, as they likely hadnt gotten around to checking out the wedding website, or maybe they were just deciding.  Either way I was worried about my upcoming early booking deadline at the end of september, and the fact that some might not have received their STD.

 

I collected almost all of my guests email address and all of their phone numbers.  I sent out a reminder email with some upcoming important dates.  The problem with my STD postcard is that the link is printed there but guests have to actually type it into their internet browser.  Many people never get around to doing this, since they beleive they have lots of time!  (our wedding is still 8 months out).

 

Here is a sample of the email that I sent, with personal info removed. 

 

 

Hi Friends and Family!

By now you will have received a Save-the-date postcard for our Destination wedding. For those of you that have booked, thank you!

I have heard from a few people that their invite never arrived. I think the postal strike may be to blame, but in any case I am sorry to hear it and wanted to be sure to check in with you to ensure you get the information about the wedding.

We are getting married April 20th 2012, in beautiful Punta Cana, Dominican Republic. We hope you can join us!  We wanted to share with your our wedding website, so that you can find all the details of the wedding there. We've chosen an excellent travel agent, __________, who is willing to work to find you the option that works best for you and those travelling with you!

To view our wedding website click www.ourweddingwebsiteinsertedhere.com

A reminder of some important dates!

is the first deadline - group travel deposits must be paid by this date. The deposit to hold your spot is $150 per person. Please contact ___________ to book. See website for travel info and _______s details.
- Full payment is due
- Wedding week (unless you choose your own travel dates, there are lots of options that would allow you to be there for the wedding, call _______ to discuss!)
April 20th- The BIG DAY!


If you would please reply to this email to let us know your RSVP option:

 

• YES : our bags are packed!
• NO : we burn easily, but wish you the best!
• MAYBE : We want to be there, but have some things to work out first!

Please note, we will be hosting a local celebration a few months after the wedding to celebrate with everyone who wasnt able to join us! Invitations for that event will come closer to the date.

Please let us  know if you have any questions! You can reach us by email or by phone.


 

 

 

[cbandemer]

I love the yes no maybe wording. Thanks for sharing
 

Originally Posted by hatfiehm 

Hi there!

I can totally appreciate your frustration, and was feeling the same way.  In my case, some of our guests had actually never received our STDs in the mail, not sure if it was due to the postal strike, they got lost or just accidentally thrown into the recycle pile.  Others hadnt gotten back to us, they probably felt they had time to book, as they likely hadnt gotten around to checking out the wedding website, or maybe they were just deciding.  Either way I was worried about my upcoming early booking deadline at the end of september, and the fact that some might not have received their STD.

 

I collected almost all of my guests email address and all of their phone numbers.  I sent out a reminder email with some upcoming important dates.  The problem with my STD postcard is that the link is printed there but guests have to actually type it into their internet browser.  Many people never get around to doing this, since they beleive they have lots of time!  (our wedding is still 8 months out).

 

Here is a sample of the email that I sent, with personal info removed. 

 

 

Hi Friends and Family!

By now you will have received a Save-the-date postcard for our Destination wedding. For those of you that have booked, thank you!

I have heard from a few people that their invite never arrived. I think the postal strike may be to blame, but in any case I am sorry to hear it and wanted to be sure to check in with you to ensure you get the information about the wedding.

We are getting married April 20th 2012, in beautiful Punta Cana, Dominican Republic. We hope you can join us!  We wanted to share with your our wedding website, so that you can find all the details of the wedding there. We've chosen an excellent travel agent, __________, who is willing to work to find you the option that works best for you and those travelling with you!

To view our wedding website click www.ourweddingwebsiteinsertedhere.com

A reminder of some important dates!

is the first deadline - group travel deposits must be paid by this date. The deposit to hold your spot is $150 per person. Please contact ___________ to book. See website for travel info and _______s details.
- Full payment is due
- Wedding week (unless you choose your own travel dates, there are lots of options that would allow you to be there for the wedding, call _______ to discuss!)
April 20th- The BIG DAY!


If you would please reply to this email to let us know your RSVP option:

 

• YES : our bags are packed!
• NO : we burn easily, but wish you the best!
• MAYBE : We want to be there, but have some things to work out first!

Please note, we will be hosting a local celebration a few months after the wedding to celebrate with everyone who wasnt able to join us! Invitations for that event will come closer to the date.

Please let us  know if you have any questions! You can reach us by email or by phone.