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Welcome Dinner Invite?

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#1 victoriasalv

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  • 118 posts
  • Wedding Date:April 29, 2016
  • Wedding Location:Excellence Riviera Cancun

Posted 06 April 2015 - 11:32 AM

Hi All!


We are planning our destination wedding to Mexico! We are requesting guests come Wed-Sun (and earlier or later if they want), for our Friday wedding. The Wednesday when majority of everyone will be there, we are organizing a Welcome Dinner at the resort.


Any advice on the best way to spread the word on this? Since we'll be handing out welcome bags AT that dinner... I can't really sneak it in there. Once details are in order I'll put it on the website... but any other thoughts? Did you all send emails/other invites? Etc.


Any thoughts would be greatly appreciated.


Thank you!!

#2 pjay

  • Sr. Member
  • 1,791 posts
  • Wedding Date:December 15, 2015
  • Wedding Location:Beach Palace
  • LocationToronto

Posted 06 April 2015 - 11:39 AM

I actually had this same thought. I was going to make a weekly itinerary and then realized that it will be included in the welcome bag that i'm giving out the night of the welcome dinner. I'm thinking of emailing everyone a week before the wedding with the arrangment of the welcome dinner.


My planning thread :



#3 Soon2beMrsJ

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  • Wedding Date:April 25, 2015
  • Wedding Location:Royalton White Sands - Montego Bay, Jamaica

Posted 06 April 2015 - 11:45 AM

@victoriasalv So funny you started this thread, I've been wondering the same thing and drafting an email to everyone. Hopefully that will work out well!


@perianjay Most of our guests will only be at the resort for Friday, Saturday and Sunday for our Saturday wedding, but since some people will be there earlier, I'm going to email everyone about a week before the wedding with info about our welcome party Friday night, and let them know that other wedding info (ceremony & reception location, time, etc.) will be in the welcome bag. Thank you for confirming that email is a possible way to go! 


I'll let you both know if the email worked and everyone comes to the welcome party!  :)  19 more days!!

#4 beckys98

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  • Wedding Date:June 11, 2015
  • Wedding Location:Iberostar Rose Hall Suites Montego Bay

Posted 06 April 2015 - 11:55 AM

I think you can post it on your website without full details. We had all of our guests RSVP on our website and we set up the Welcome Dinner as a separate event to RSVP to. I wanted to make sure we knew who would be arriving in time to attend for accurate numbers. People were really good about RSVPing to both events.


Our resort won't confirm the actual restaurant where the dinner will be until like 2 weeks before our wedding, so I left it general but with timing. I just said we'll meet in the lobby bar at 6:00 and then we'll walk to the restaurant together. I do have to provide entree selections for our guests as well, which is stressful without knowing which restaurant it'll be at! I just asked them to select Chicken/Beef/Fish without specifics on preparation.


We also have a Facebook group for our confirmed guests and we'll post it there before we go and then we'll also put an itinerary in their welcome bags!

#5 pjay

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  • Wedding Date:December 15, 2015
  • Wedding Location:Beach Palace
  • LocationToronto

Posted 06 April 2015 - 03:20 PM

Perfect! Good luck :)


My planning thread :



#6 calgarybride2015

  • Sr. Member
  • 4,512 posts
  • Wedding Date:January 21, 2015
  • Wedding Location:Grand Sirenis Riviera Maya
  • LocationCalgary, AB

Posted 06 April 2015 - 03:28 PM


We had it on our wedding website but we also sent out a pre travel brochure with luggage tags that had this info in it as well. Also two nights before we left I sent a mass email :). Hope that helps

On the wedding website I mentioned I had planned to do it, in the pre travel brochure I firmed up time and location for the welcome drinks but it wasn't until my mass email that I could confirm location of the rehearsal dinner as I didn't have this info from the resort yet.

Sent from my iPhone using Tapatalk

Edited by calgarybride2015, 06 April 2015 - 03:29 PM.


Married on 2015/01/21 at the Grand Sirenis Riviera Maya with 43 guests in attendance   :)


Planning Thread - http://www.bestdesti...s-riviera-maya/


Wedding Pictures http://www.bestdesti...ra-maya/page-36


Wedding Review http://www.bestdesti...31#entry1885600



#7 smileitseb

  • Jr. Member
  • 310 posts
  • Wedding Date:May 3, 2015
  • Wedding Location:Dreams Riviera Cancun
  • LocationIndianapolis, IN

Posted 07 April 2015 - 04:45 AM

@victoriasalv We had it on our wedding website and our passport invitation but I think people were STILL missing it (some ppl just dont read everything lol) so I sent out a reminders update survival guide last week and they really appreciated it :)



I started to write an email but then I changed it to this very simple mailout. :)

Attached Files

58 guests plus bride and groom
Ceremony: Gazebo
Reception: Pool Deck

#8 JenniferH114

  • Jr. Member
  • 264 posts
  • Wedding Date:May 16, 2015
  • Wedding Location:Excellence Riviera Cancun
  • LocationRiviera Maya, Mexico

Posted 07 April 2015 - 06:10 AM

@victoriasalv - I did not send a separate invite for our welcome party because I just didn't think it was necessary/thought it would be too much. We mentioned it to a lot of people in conversation. Coincidentally, I also just sent an email to everyone this morning with some additional details and put the info in the email, along with mention of dress codes at dinner and a very, very brief wedding day agenda (ceremony... cocktail hour... reception... and locations of each).

#9 victoriasalv

  • Newbie
  • 118 posts
  • Wedding Date:April 29, 2016
  • Wedding Location:Excellence Riviera Cancun

Posted 07 April 2015 - 07:26 AM

Wow, so glad I'm not alone here! Thanks Ladies!


Good idea about the email or separate mailer. We're having a large invite list (knowing a lot won't come) so I suppose once we start getting RSVP's I can either send a mailer or an email. I didn't capture a lot of email addresses, and since we have all the mailing addresses maybe i'll whip up something simple like a postcard. Thanks for all your advice!


@smileitseb oh my goodness, your survival guide is adorable!! What a genius idea. Thank you for sharing.


#10 pddcmc

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  • Wedding Date:April 17, 2015
  • Wedding Location:Dreams Riviera Cancun - North Beach
  • LocationColorado

Posted 08 April 2015 - 09:54 AM



I am sending out an email this weekend (we are leaving on Wednesday, wedding is Friday) with "reminders" (wedding attire, restaurant dress codes, don't forget to pack..., etc).


I have found that even though I have provided our wedding website SEVERAL times, people aren't so great at actually reading it and/or retaining the information. 



Once our guests are at the resort, they will receive a welcome letter:

Attached File  welcome letter.png   1.45MB   6 downloads

(I'm still working on the letter... this is a draft printed on computer paper lol)

Edited by pddcmc, 08 April 2015 - 10:00 AM.

I love him & he loves me, we'll be married by the sea.

Planning Journal & Blog


My wedding pictures from Del Sol Photography


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