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Invitation Help!

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#1 hannahlf11

  • Newbie
  • 8 posts
  • Wedding Date:July 18, 2015
  • Wedding Location:Riviera Maya, Mexico

Posted 09 January 2015 - 04:32 PM

Hi ladies! My wedding is July 18. So far, all that has been sent out is just the email that our TA made for us to send out, it was basically a paperless save the date. When should I be sending out the invitations? ASAP?  I was hoping to only send the invites to people that were already booked, but its impossilbe for me to know because most people arent going through our TA, they are booking on their own.


Also, what all are yall including in yalls invite? Are yall doing the welcome letter that goes over details? Sorry if this is confusing, I feel so lost in this whole process. I'm starting to freak out lol



#2 calgarybride2015

  • Sr. Member
  • 4,512 posts
  • Wedding Date:January 21, 2015
  • Wedding Location:Grand Sirenis Riviera Maya
  • LocationCalgary, AB

Posted 09 January 2015 - 04:51 PM

Welcome and congrats

I sent my invites out to everyone at about 7.5 months out. My invite said where and when but directed them to our wedding website for TA info, prices, RSVP, and all other info for Mexico.

We made the RSVP date the same as the booking deadline from the travel agent.

After people paid their final Payment, about 2.5 months before the wedding, we sent a pre travel brochure which mimicked our webpage and had some extra info and each person got a luggage tag.

That's all I did -- so everyone we wanted to invite got an invite but only people who were 100% paid and coming got the pre travel package. We picked our resort in may and are marrying in less 2 weeks. We leave in 8 days :)

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Edited by calgarybride2015, 09 January 2015 - 04:50 PM.


Married on 2015/01/21 at the Grand Sirenis Riviera Maya with 43 guests in attendance   :)


Planning Thread - http://www.bestdesti...s-riviera-maya/


Wedding Pictures http://www.bestdesti...ra-maya/page-36


Wedding Review http://www.bestdesti...31#entry1885600



#3 Kayla88

  • Jr. Member
  • 163 posts
  • Wedding Date:July 15, 2015
  • Wedding Location:Ocean Coral
  • LocationAlberta

Posted 09 January 2015 - 10:14 PM

Congratulations and welcome to the board.

I am also getting married in July. I sent my invites out in the month of September, since my TA could only gurantee prices and rooms until mid November.
I decided to make a passport type invatation, it included everything my guest would need to know about Mexico, the resort, booking information etc, I also had my website link on the information sheet. The feed back I got was that people loved having all the information up front so there were no suprises.

Happy planning

#4 LisaAnthonyPoppy

  • Jr. Member
  • 332 posts
  • Wedding Location:Mayan Riviera
  • LocationUSA

Posted 10 January 2015 - 07:07 PM

Hola! Sent out ours in Sept. for our June weddings. Our families are well low on funds hmm hmm ;) so we had to give lots of notice.

Take your guests needs into consideration and mail it based on that; that's my advice.

#5 pykx82

  • Newbie
  • 68 posts
  • Wedding Date:January 6, 2016
  • Wedding Location:Puerto Vallarta, Mexico
  • LocationWinnipeg, Manitoba, Canada

Posted 12 January 2015 - 10:11 AM


My intention is to send invites about 8 months in advance.  I'm only including the basic info (where & when) and directing them to our wedding website and our travel agent for additional info.  I'm going to wait until the booking deadline has passed before sending our pre-travel mailer, because then I'll know how many people are coming (give or take a few tragglers).

#6 hannahlf11

  • Newbie
  • 8 posts
  • Wedding Date:July 18, 2015
  • Wedding Location:Riviera Maya, Mexico

Posted 25 January 2015 - 01:18 PM

Thanks everyone! 


I guess we need to start customizing our  invites ASAP! Like I said, we sent out the "save the date" emails about a year in advance. That had the info needed to get in touch with the travel agent. We only invited close family and friends so they have been in touch with us on any questions they need. 


I found some invites on weddingpaperdivas so I will probably just do those and get them out as soon as I can. The reason I've been so confused is because most of our guests are booking the trip on their own because they found cheaper prices than our travel agent. So it has been pretty difficult to plan anything because I dont have an exact number going. 

#7 LisaAnthonyPoppy

  • Jr. Member
  • 332 posts
  • Wedding Location:Mayan Riviera
  • LocationUSA

Posted 25 January 2015 - 04:02 PM

And you won't be able to give a firm count for anything until your RSVP deadline, but you can have your vendors give you estimates based on your estimated guest count, and usually they will not need a final count until your wedding is a stone throws away. And as far as planning anything else non wedding oriented like an excursion you can usually plan those a month out from your trip with no problem.

An example of pre RSVP planning;
I estimated to have about 30 guests. 10 to a table. I bought 3 table overlays months ago, figured if I had more guests (highly unlikely) I could just get another after RSVP deadline. So I found it not a problem to do what I could do in advance and my RSVP deadline is 3 months prior to wedding so I can finalize the totals in that time.

It looks like you have given yourself plenty of time to plan your details in between your RSVP date and your actual wedding date.

Have fun :)

#8 hardyali

  • Newbie
  • 19 posts
  • Wedding Date:February 29, 2016
  • Wedding Location:Punta Cana

Posted 27 January 2015 - 10:47 AM

i will actually not be doing a save the date, and just sending an invitation come April, and directing everyone to our website! Our guest list are all very computer oriented, so it works for us!

#9 hellosassypants

  • Newbie
  • 146 posts
  • Wedding Date:April 17, 2015
  • Wedding Location:Cancun, Mexico
  • LocationHouston, TX

Posted 28 January 2015 - 04:09 PM

Welcome and congrats. It seems like a lot of people are sending their invitations out ahead of time. I got my invitations and RSVP cards done through Mixbook because they were having a 50% sale. My wedding is in April and I will be mailing out the invitations this week. (Yikes, I know.) I did a save-the-date email and mailed a save-the-date card in September with all our travel agent information and where we were staying at. 


Good luck!


April 17, 2015

Gran Caribe Real (Cancun, Mexico)

Including Bride & Groom: 22 guests (19 adults & 3 children)

#10 JenniferH114

  • Jr. Member
  • 264 posts
  • Wedding Date:May 16, 2015
  • Wedding Location:Excellence Riviera Cancun
  • LocationRiviera Maya, Mexico

Posted 28 January 2015 - 04:40 PM

We sent fornal STDs in the mail in July, which including the date, location and wedding website. We sent out invitations in the mail in mid-December with an RSVP date of two months prior to our May 16th wedding.

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