Jump to content
Sign in to follow this  

Recommended Posts

So.... Found out that our on site wedding coordinator who has been fabulous up until now, is no longer with the beach club.

 

She has handled every detail up until now.

 

I should be more stressed, but I'm not really. We've secured all vendors, dining options, etc.

 

My only questions are

 

1.) has anyone had this happen to them?

 

2.) is there any sort of advice you can give me from EXPERIENCE on what I need to do once the new coordinator takes over to ensure there is less chance of gaps.

 

 

Ok thanks :)

Share this post


Link to post
Share on other sites

So sorry this happened but it does to necessarily present an issue.

 

I would first find out who will be taking over and what, if anything was left for her to prepare her with the details of your event.

If the other WC was professional she would have taken and passed on notes about your discussions and necessary details.  It's even possible that the property has the WC keep a form containing all these details.  This can then be the worksheets that the Wedding Dept and other WCs can refer to.

 

If nothing was left and, as you say, you have arranged for all the vendors, then you should send her the details you have discussed about any arrangements thus far determined.  

 

See what questions she has and, from that point, you should have a sense of how much what additional attention you may need to give the situation.  If she is sharp, responsive and communicative, she'll be fine.  If you sense that she is not some or all of the above, I would prepare a detailed summary of how you envision the day and keep close tabs on these details with her.

 

I would hope you would have heard from the other WC first, I would definitely reach out soon to initiate this important communication.

 

Good Luck!

  • Like 1

Share this post


Link to post
Share on other sites

Thanks for your kind words. @IvanLuckiePhotography@TAkathy

 

I talked to my baker who knows the WC and from what I gather she just up and left and moved to Canada. :(

 

I will take your advice and listen to my gut.

 

I'm happy it happened now and not weeks before my wedding.

 

As of now they don't have a WC so I hope they hire someone reputable and soon!

Fingers crossed!!!!

 

Thanks again!

Share this post


Link to post
Share on other sites

I actually had my resort wedding coordinator leave less than a week before my wedding.  The replacement was fabulous and did such an amazing job.  We are still friends 8 years later :)

 

I would put together a document of what was agreed upon with the other wc and ask to have a call to go over the details.

  • Like 1

Share this post


Link to post
Share on other sites

@@TammyWright a week before your wedding? That's cause for a slight panic attack. Wowzers!

That's awesome someone came to the rescue!

 

Ok I think I'll sit down and make that document, Better be safe!

 

Is it summer yet? ;)

Share this post


Link to post
Share on other sites

Alright so I've been patient. This new wedding coordinator is not so great. I've tried to be patient. She was hired on Jan 22 and did not reach out to us. No biggie, she's prob really overwhelmed. So I'm sympathizing with her.

 

However; she assured me she had my file and reviewed everything once I contacted her. Then I emailed her last week and she doesn't respond I have to call her, her VM is full :(

 

I have to email her again asking her to confirm my rehearsal time as previously arranged and do an additional email asking her to please respond.

 

She tells me that she can so rehearsal but 2 hours before the time that was previously set. No big deal except it is a big deal!! It's the day before my wedding and I have commitments and I can not change everything.

 

I also mention my schedule and vendors and she said she was not aware I had vendors. Lol. Wtf. She clearly didn't read my file. So I then forwarded her all of my previous emails. To show her what was agreed upon and what Was already scheduled.

 

Also in the same email she tells me she won't have time to arrange my 3 guests tables.

I mentioned to her I was going to send her a photo of how I needed the centerpieces, table overlays etc set up. I explained there would be a large photo in each box. And for every table there would be a separate box, so all you have to do is pull out photo and arrange each box as photo. Nothing complicated, I'm talking votive holders and table overlays plus a normal place setting.

 

She's a wedding coordinator what else is she doing before my my wedding? Double checking food? Talking to Dj? Meeting officiant? Good. Yes this is her job and I miss the old coordinator I'm not even mad she went AWOL. Baby come back!!! Lol

 

Idk I've got a solid dj. He will help with that. Blah.

:)

Share this post


Link to post
Share on other sites

Create an account or sign in to comment

You need to be a member in order to leave a comment

Create an account

Sign up for a new account in our community. It's easy!

Register a new account

Sign in

Already have an account? Sign in here.

Sign In Now
Sign in to follow this  


  • Best Destination Wedding Sponsors



    Facebook Pinterest Google+ Twitter
  • Posts

    • The cooking method can double the calorie content of a meal, so learn about healthy cooking without having to add extra fats, like using a steamer,  a rotisserie , a slow cooker , a pressure cooker, a grill. Once you cook your own meals, you can control the calorie content because your control the cooking method and all the ingredients. A lot of people are overweight because they keep eating food that they did not cook.
    • I have stayed at Dreams La Romana and Dreams Dominicus.  The two resorts are very different in style and decor. A few comparison points are below and fact sheets are attached for both.   Both resorts are approx 45 minutes from Punta Cana airport, close proximity to Saona Island, Catalina Island and Altos de Chavon. Top championship golf courses in the Caribbean are just minutes away including Teeth of the Dog, Dye Fore, The Links and La Estancia – all designed by world-famous Pete Dye. Restaurants are similar at both resorts.  Both offer the Explorers Club for Kids.  Dreams Dominicus  Brand new resort and in 2016 488 rooms (however additional construction was underway) More contemporary style & decor Good beach area Rooms were very nice Preferred Club located in main lobby and adjacent to main pool & beach front Food was good Center plaza area with nighttime entertainment Main lobby is small, but outdoor bar off lobby is nice Dreams La Romana Originally built in 2003 & opened as Dreams La Romana in 2008 756 rooms Recently renovated and new preferred club adults only lounge & pool added  Rooms are more traditional Caribbean decor Grounds are very lush and tropical Good beach area food was good    Dreams Dominicus fact sheet.pdf Dreams La Romana fact sheet.pdf
    • My sister has done it but with the destination wedding, only super close family members and friends came since it was expensive and farther. It was great though.
    • Thanks! I had it printed out. Very useful!!
    • Hello Guys, Are you looking for affordable wedding venue, reception halls, party rentals, outdoor event venue, birthday party venue in mobile al.  Choose Anne-Marie Cottage for your special occasion. Our cottage is an affordable venue for your intimate wedding.   Thank u 
  • Topics

×