Welcome and congrats!
I am a Calgary bride, but I also used Air Canada Vacations.
I did things a little bit different, but this is what I did....
I sent out invites about 8 months in advance (mid May), right when we booked our package, so like you everyone had 90 days. On my invitations I only gave basic info (date, time, resort) and I said for all information and to RSVP they should visit our wedding website.
I used mywedding.com It's free and very easy to use.
On our website I put a lot of info about our resort - our travel agent, the prices, dates, deadlines, good to knows about the resort/travelling, RSVP page, etc. We explained that only 30 seats were guaranteed at that price and it was first come first serve. We also told them if they missed this deal and/or didn't pay their full payment on time they would forfeit the group booking price.
I made my RSVP date the same as the booking deadline (mid July).
We had to call and send emails to people 1-2 times in the last couple weeks, as MOST people waited until the last couple of days to book.
Then after deposits were due, the final payments were due in mid October. Once those were paid, I sent out a pre-travel brochure and luggage tags.
We still had people book on their own after but we knew some people where going to be last minute. We gave them an extended RSVP of mid November. Come early December we just everyone else off!
In the end we had way more than 30 people book but my travel agent was able to secure them all the same price.
Hope that helps.
and..... 5 more sleeps!!!
Edited by calgarybride2015, 12 January 2015 - 07:57 PM.