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How To Word Rsvp Cards To Indicate How Many People Are Invited?


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#1 kellymiller

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Posted 18 August 2014 - 05:01 PM

Hi All,

 

I am currently in the last stages of planning our invitations (passports), but am stuck on the RSVP part. We are going to get people to RSVP on our website, and give out a card for our elderly guests who don't use the internet. I'm stuck on how to word the RSVP as to make it clear how many people are invited to our wedding. We will be addressing the invitations to the people invite, but I feel like if we put the ____# of guests attending part on the RSVP that people might think that they can invite extra people?

 

Is that I thing, or am I just paranoid about guests inviting other people without us knowing?! Thanks!



#2 kmk2016

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Posted 18 August 2014 - 05:32 PM

If you are doing the majority on the website you should be able to lock in actual RSVPs available under each head of household. (Not allowing for extra guests) For the paper ones, address them to the people who are invited. You can also make note of something like special pricing is available for you and ____ guests via our TA for your travel to our special day. (Fill in the number by hand)

#3 Smellsey

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Posted 19 August 2014 - 09:57 AM

How do you do it if they are rsvp-ing to your TA and not you at all? Do you tell the TA how many people are invite and who so they can cross off their list? I mean when I sent out the invites to the families - the whole family is invited. it is more so about the singles who think they can bring a plus one - if that actually happens I am not sure.



#4 kmk2016

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Posted 19 August 2014 - 10:14 AM

? So you aren't having any type of RSVP for your actual wedding? Are you simply going to use your TA notes to make seating plans and your event details?

I guess you could supply your TA a list of approved people who can purchase seats under your room block?!

We have a separate RSVP page on our website specific to our wedding events. For our reception I needed to know food allergies etc and for our welcome dinner I needed to know their entree preference.

#5 Smellsey

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Posted 19 August 2014 - 11:49 AM

Well I was thinking about sending out rsvp's later because the deposits are due by November 16th and I can't pick the menu's and such all already. I am simply sending out an initiation now so that guests know to put in their deposits to my TA by November 16th. I wanted people to have ample time to save up for the trip.

 

I was going to use all of the deposits and information that my guests give the travel agent for my seating plan. I am also going to be sending out large packets of information about 3 months before departure. that is probably when I would put the food information in there and have everyone email my wedding email for that type of detail. I did not make a wedding website - I don't see the point in one.



#6 KAT2015

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Posted 20 August 2014 - 08:35 AM

I would put on the RSVP card

 

Yes ____ of 2 guests will attend

       Names: _______________



#7 Lia33

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Posted 20 August 2014 - 06:15 PM

@KAT2015 That's a nice simple way to determine how many people are going. 

 

I sent save the dates with our wedding website link on it - all of our booking info is located on this website including our TA info. On the website's booking section, I made a noted that booking should either be single, the couple invited, or person invited plus one guest unless otherwise specified. Not sure if it comes off rude but hey, it gets my point across lol 

 

I had to make note of this on the website since I don't have actual rsvp's yet and people are booking with just save the dates. I'll send out the actual invites closer to the deadline for final payment (with paper rsvp's) for my own personal count and also gives people a reminder that final payment deadline is approaching. 



#8 KAT2015

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Posted 22 August 2014 - 07:11 AM

@Lia33

 

The website is a good option to specify - good idea!

 

For me, I don't care how many people book for the trip, but my invites are specific for the wedding.  On our wedding website (I don't know which one most people use) we put in our guest list (plus any +1 guest) and when people go to RSVP, they have to find their name to do so.  That way, no one can add in extra guests for the wedding without talking to us first.  If it is a single person, I've given a blank spot for a +1.

 

Nice and simple!



#9 Lia33

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Posted 23 August 2014 - 05:42 AM

@KAT2015 That's a good point and a great idea! Which site are you using? The reality is the wedding is like a 4-5 hour event so if people make it to the resort but don't come to the wedding, they can manage!



#10 TheFutureMrsB7

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Posted 23 August 2014 - 02:49 PM

I like @KAT2015 idea.






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