Okay ALL this planning is just a lot, here I will provide to you what I have so far and please feel welcome to offer help...
Resort: Azul Sensatori (Dreams Tulum was #2 and NOW Shaphire was #3)
Location at Sensatori: ceremony on the beach by the pier gazebo and cocktail and reception at Plaza Zavas
Scouting trip: yes, visited Mexico in May 2014 and planned 12 locations
TA: Yes, Destination Weddings...you must pick a good TA, ALWAYS use a TA and don't stress yourself by doing it alone, it has many advantages doing it with a TA
Save the dates: boarding pass magnet (small) with our pic www. magnetstreet.com (sent already)
Stamps: Zazzle personalized them
Invitations: passport invitation with RSVP in our wedding website, still pricing some options for the passport, planning to send it late Oct 2014
wedding website: ewedding
Engagement pictures: Yes in Princeton NJ, use them for save the date, wedding website and passport invitation
Photographer: Sarani Estrada, yes we agreed to pay the outrageous fee, her work is just amazing and usually it ends up to cost almost the same
Trash the Dress: we might, all depends on the cash available (it can wait for now)
DJ: We have hired Doremixx because we did not feel like the DJ from the resort was too great and no many reviews were found, except what the WC said, brides have made positive comments on the DJ all music, still we did not feel it. We prefer to spend our money in photos and reception
Ceremony: ours is symbolic, planning to get marry Catholic at home, we got a package with the block of 10 rooms-memorable moments package- Vintage Elegance and will do the sand kit
Reception decor: tables will be all white linen with organza white bows that are included (color bows at $4 each) and perhaps will add something that brings our theme color (coral). We are going to decorate with lanterns (the Chinese paper lanterns), each table will have a floral arrangement no to exceed $90-$100 per table, will pay for the set up of favors and anything else that comes in mind to decorate the tables, decor is a biggie and many brides get caught into this one...We also want the best but we have to watch because all adds up
Bridesmaids: will pay for a corsage, not a bouquet (too expensive and I have many bridesmaids lol)
SPA services: Yes planning to use them before the wedding day. 15% discount
Reception dinner: pick and choose plated from the menu, food and beverage will have 20% discount
Spoon semi private for 40 ppl: yes, will use it, also check on ALL your perks, we got good ones.
Rehearsal dinner/welcome party: we are going to have dinner with the wedding party, followed by the welcome party. We are not doing something big (welcome party) since we just want everyone to celebrate and go to one party (our wedding). We are Planning to do the standing cocktail bites at $10 per person ($2 each and min 5 per guest required) and a bomb fire at $50 per hour. I might rent equipment for the ipod.
Tours: Planning to go to Chichen Itza, still planning that one all the way. Also if we increased the room count we will get the catamaran for free with credit for food and beverage.
Welcome bags: yes will give them on our welcome party planning to get from Zazzle, wedding chicks, and all the sites that brides help here with.
Favors: everyone is doing maracas...not sure what to do but surely something that represents him and myself since we are from different countries.
Stationary: still thinking about place cards, wedding planners -had fans (will avoid them if they are not needed)
Honey Moon: Yes, planning to jump to Belize since it is so closed from that area
All that is optional and added cost for the wedding will be through Lomas, except DJ and Photographer. Honestly It ended to almost the same, I bet Karisma charges their approved vendors the same $800 just that they dont disclose it.
All our final cost will really depend on how many end up attending and booking...the more guests the more will end up adding.
Please help-support-suggest and ask Lets have a fun and happy planning