@samilein We have to choose a set menu and I believe that is true for any group over 14 people. I think we choose that when we get there at our meeting. They can make exceptions for allergies and kids etc. i think it's an appetizer, main, dessert plus the cake/cupcakes. I can post more details when I get back!
Our welcome bags are an assortment of things, but there are so many things you can do. We got canvas bags made from vistaprint that ended up costing about $4.75 each (always great sales on vistaprint!). They have a picture, our names and our wedding date and turned out really nice. We are giving one bag per couple or one to any singles so that helped keep cost down a bit. In the bags, we are putting small sheer bags for the girls that will have a few necessities that might come in handy; razor, q-tips, cotton pads, bandaids, hair ties, bobby pins and floss sticks. Then each bag will also have a custom calendar magnet with our same pictures on it and names and date (vistaprint, $20 for 50), a loofah (dollar store $1.25 for 3), spf chapstick, pack of gum, a custom engraved shot glass with our names and date (theweddingshoppe.ca), 2 small scented tea light candles with one holder (ikea), custom matchbooks with our names and date (theweddingshoppe.ca) and a pen with our colors, names and date on them (vistaprint). We also had custom buttons made for people to wear around the resort to help identify who is there as a part of our wedding. We have a lot of people that will have never met each other so we thought that was a cute idea to help people get to know each other. Those are from Six Scent press in BC and were about $50 for 100 including shipping, I *think* that's everything Oh also, the coordinator said they would take care of handing them out to our guests when they check in so we are labeling each bag with a tag and the guests names on them.
For the kids, we only have 3 toddlers and 2 babies, most are in the wedding so I had custom canvas bags made for them (vistaprint again) with their name on them, and put some coloring books, crayons, playdough, balloons and a keepsake book for being in the wedding. The babies will also get something small so that they aren't excluded
Like I said, there are so many things you can do. For one wedding we received beach balls with their names and date on them, another we received drawstring shoe bags with a double walled plastic tumbler each. Of course it depends on your budget and how many are coming.The smaller the group, the more significant you can make the gifts without going over budget. I think we managed to get a lot of things in our bags for not to much. Travel accessories, tumblers, small keepsakes etc are all good ideas and very useful. Think about what you'd appreciate if you were attending, I found that helped me out a lot!
As for the open bar, that's a weird one that always irked me. Why we pay for booze at the wedding at an all-inclusive resort is just frustrating. I was told that is it $16 per person for bar service above just wine, beer and soda. Kids under 18 are not included and I think you can exclude numbers for people that don't drink but that's hearsay It's for 3 hours of bar service so that you can have other hard alcohol available. This is probably the most disappointing thing I've found out so far. all other destination weddings I've been to you have been able to order from the waiters any drink you can get at any other bar on the resort. Bit of a damper to have to pay more for this. But it's unfortunately a necessary evil as I don't expect people to drink beer and wine all night. The good thing is I put that in my budget long ago when I first caught wind of it so it's not an unexpected cost later on.
Hope that helps!