Thanks ladies! This has been tremendously helpful! So the $5 fee is per person, not per item. I also had no idea that the pre-planning coordinator was different than the onsite wedding coordinator.
I got kind of annoyed when I was told there was going to be a $5/pp charge to bring my own table numbers, particularly because 1) I said that we would set them up and take them down 2) Lomas doesn't offer table numbers, so it seems ridiculous that we would be charged for using our own and 3) they're tiny table numbers!
That being said - have you run the numbers on bringing your own stuff? We're anticipating 50 to 75 people, which means between 8-10 tables. Once you consider the actual cost of materials, plus paying the airline baggage fees (at least 2-3 bags for just decor), how much could actually be saved? I guess I also think a lot of it is kind of a hassle to bring, but if we could save a significant amount of money it could be worthwhile.
So I guess the question is... do I try to get them to give me a quote for setting up everything, and then use that to figure out if I want to bring my own stuff? I'm slightly terrified that I would haul all this stuff down there and then they'll tell me it's $1000 to set it all up.
they've gotten better with the $5pp being a more consistent quote recently. I wanted to pull my hair out over the set up fee quotes I got during my planning - some of them were simply outrageous, so I stopped asking and just dealt with it onsite.
I had my hair done in the El Dorado Casitas Spa. we did both the trial and the day-of. it came out pretty close to what I wanted, and I was happy with it. No way I could have done an intricate undo like that. And it didn't move all day/night...not in the wind on the beach or the heat of dancing and partying. A friend did my make up for me.