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Things I wish I had known before I sent out my invites!


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#1 gresley

gresley
  • Jr. Member
  • 164 posts

    Posted 02 November 2013 - 05:51 PM

    1) Some people will think your boarding pass invites are real boarding passes! D:

    I worked AGES on our boarding pass invites, and everyone loved them. Apparently they looked so real that people thought they were *actual* boarding passes, and that we had already booked their tickets for them. Then they were confused as to why they had to RSVP, and were so grateful we could pay their way. This led to several awkward conversations. If I'd do it again, I'd say to put EVERYWHERE that it's just an invite and not a ticket, even if it seems super obvious (we had this on the back, but people still got confused!)

     

    2) Online RSVPs weren't nearly as convenient as I thought they'd be.

    Several people I had talked to said they had "mailed back the RSVP". But, I'm not sure what they mailed back, because we didn't have RSVP cards. I'm wondering if they were just saving face and forgot, because we haven't actually gotten anything in the mail.

    Also, up to 2 weeks before the deadline, we still had 150/200 people who hadn't RSVP'ed. I'm not sure if it's because online RSVPs are too "new" or if it was because it was easier for people to forget if they didn't have a card on their fridge. Either way, it's a huge pain to call and track down everyone. I probably ended up RSVPing manually for > 50% of invitees who told us they couldn't make it in some non-RSVP form. I'd definitely recommend including cards, since people seem to "get" how those work.

     

    3) Travel agents are great, but some people still won't use them!

    It's been really hard to keep our RSVP list in sync with the Travel Agent's actually-booked list. We have a bunch of people who have RSVP'ed but haven't booked their travel. Or people who booked "through the website" but haven't RSVP'ed. Worse, we have people who haven't talked to the travel agent, haven't RSVP'ed, but we've heard through the grapevine that they have their rooms booked. Where? Through who? Those people are the hardest to track down, oy! This problem I'm not sure how to avoid for a DW, ah well :)

     

    Good luck on planning your future destination weddings, girls!



    #2 babystace1985

    babystace1985
    • Jr. Member
    • 155 posts

      Posted 06 November 2013 - 09:29 AM

      Thanks for the info! #1 and 2 are surprisingly common as my TA told us she experienced the same. I'll be on the lookout for #3 as well. Thanks!
      Those who matter don't mind. Those who mind don't matter. -Dr. Seuss

      #3 LukyJ

      LukyJ
      • Newbie
      • 24 posts

        Posted 06 November 2013 - 09:41 AM

        Do your travel agents update you when guests book?  Mine doesn't and I wish she would.



        #4 gresley

        gresley
        • Jr. Member
        • 164 posts

          Posted 10 November 2013 - 09:02 PM

          My travel agent doesn't either, and it can be frustrating. I've gotten into the habit of emailing and asking for updates about once a week. 



          #5 shanandcal

          shanandcal
          • Newbie
          • 103 posts

            Posted 21 November 2013 - 08:46 PM

            Thank you for the tips. My TA is working my last nerves. I think my TA and I are breaking up soon. I am giving her one more chance!



            #6 mckievme

            mckievme
            • Jr. Member
            • 183 posts
            • Wedding Date:April 25, 2015
            • Wedding Location:Cancun, Mexico

            Posted 25 November 2013 - 05:03 PM

            Thanks for the tips!

             

            @shanandcal I'm sorry to hear about your rocky relationship with your TA! Hopefully it gets resolved quickly!



            #7 csho

            csho
            • Sr. Member
            • 1,007 posts
            • Wedding Date:May 5, 2014
            • Wedding Location:Iberostar Laguna Azul, Varadero Cuba
            • LocationHalifax, NS

            Posted 26 November 2013 - 11:05 AM

            1) Some people will think your boarding pass invites are real boarding passes! D: I worked AGES on our boarding pass invites, and everyone loved them. Apparently they looked so real that people thought they were *actual* boarding passes, and that we had already booked their tickets for them. Then they were confused as to why they had to RSVP, and were so grateful we could pay their way. This led to several awkward conversations. If I'd do it again, I'd say to put EVERYWHERE that it's just an invite and not a ticket, even if it seems super obvious (we had this on the back, but people still got confused!) 2) Online RSVPs weren't nearly as convenient as I thought they'd be. Several people I had talked to said they had "mailed back the RSVP". But, I'm not sure what they mailed back, because we didn't have RSVP cards. I'm wondering if they were just saving face and forgot, because we haven't actually gotten anything in the mail. Also, up to 2 weeks before the deadline, we still had 150/200 people who hadn't RSVP'ed. I'm not sure if it's because online RSVPs are too "new" or if it was because it was easier for people to forget if they didn't have a card on their fridge. Either way, it's a huge pain to call and track down everyone. I probably ended up RSVPing manually for > 50% of invitees who told us they couldn't make it in some non-RSVP form. I'd definitely recommend including cards, since people seem to "get" how those work. 3) Travel agents are great, but some people still won't use them! It's been really hard to keep our RSVP list in sync with the Travel Agent's actually-booked list. We have a bunch of people who have RSVP'ed but haven't booked their travel. Or people who booked "through the website" but haven't RSVP'ed. Worse, we have people who haven't talked to the travel agent, haven't RSVP'ed, but we've heard through the grapevine that they have their rooms booked. Where? Through who? Those people are the hardest to track down, oy! This problem I'm not sure how to avoid for a DW, ah well :) Good luck on planning your future destination weddings, girls!

            I totally agree with the RSVP's , but we also sent out paper rsvp cards for people who didn't have computers or who we didn't think would use them and still haven't received any of those back... I think people think oh I am not going so I don't need to RSVP. Which is totally frustrating! I don't care for our wedding in Cuba because I know if they have booked with my travel agent (and since we're having ours in Cuba- most people just go with the packaged deals and go for a week rather then a weekend type thing- so we don't have the problem you do with #3 on your list). But we are also having a ceremony here and people still haven't rsvp'd either and its like we do need to know how many people are coming... So closer to the date I will just have to find out... and yes I have RSVP'd for people online because I know they are coming or they aren't and they haven't bothered too... like we can remember everyone who says yes or no!




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