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Bringing Own Photographer - Etiquette


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#1 KWandCM

KWandCM
  • Jr. Member
  • 189 posts

    Posted 30 June 2013 - 05:04 AM

    Hi Ladies,

     

    I couldn't find this anywhere else on the forum so my apologies if it has been asked & answered before.

     

    I am hoping to fly in my own photographer. A friend of a friend does a lot of weddings locally and is willing to give us quite a good deal in exchange for paying for his flight, accommodation, and a little bit extra. We will get a lot more for our money this way and I'm pretty sure this is the route I want to go.

     

    Has anyone else flown in their own photographer? I believe I've seen a few other ladies do that here. If so, what kind of contract terms did you make sure to have? He's writing it up but I want to make sure I don't miss anything that should be included before I sign. For some reason I feel like having him fly there makes it a little bit more risky in some ways then booking a local photographer. 

     

    Thanks for sharing your experiences! 



    #2 AllieH

    AllieH
    • Resort/Area Ambassadors
    • 2,014 posts
    • Wedding Date:November 5, 2012
    • Wedding Location:El Dorado Royale, Riviera Maya MX
    • LocationAtlanta, GA

    Posted 30 June 2013 - 09:34 AM

    Hi Krista,

     

    We did this for our wedding photography. She had us sign her standard contract, which included terms about payment (deposit + final), rights to photography, timing it'd be delivered, and what was included in the package (# of hours, album, # & size prints, albums, online slideshow, etc.). Because she was a friend, we didn't modify her contract to include travel, we kept it to an informal understanding between us. 

     

    I would first review their standard contract. If it's not included, I'd recommend adding in the travel clause - how many days at the resort you're paying for (e.g. you'll pay for 3 days, they can choose to stay longer at their own expense), and what that includes (gratuities?). I'd also add in that you will pay for the lowest available airfare, and any additional airfare costs (different flight times, luggage fees, direct vs. layover, upgrades, etc) would be the responsibility of the photographer. If you decide to include luggage fees, then you can move it around from not included to included - just base it on what you agree to pay. 

     

    Hope that helps! 

    Originally Posted by KWandCM 

    Hi Ladies,

     

    I couldn't find this anywhere else on the forum so my apologies if it has been asked & answered before.

     

    I am hoping to fly in my own photographer. A friend of a friend does a lot of weddings locally and is willing to give us quite a good deal in exchange for paying for his flight, accommodation, and a little bit extra. We will get a lot more for our money this way and I'm pretty sure this is the route I want to go.

     

    Has anyone else flown in their own photographer? I believe I've seen a few other ladies do that here. If so, what kind of contract terms did you make sure to have? He's writing it up but I want to make sure I don't miss anything that should be included before I sign. For some reason I feel like having him fly there makes it a little bit more risky in some ways then booking a local photographer. 

     

    Thanks for sharing your experiences! 

     


     

    Official El Dorado Royale/El Dorado Casitas Royale Thread <---check here for all info about EDR/EDCR

    Wright Travel Agency <--for all your Destination Wedding needs! Contact the experts and reduce your stress. 

    El Dorado Royale Brides Thread <---come chat with other EDR brides

    AllieH's EDR 11-5-2012 Planning Thread <--because it was so awesome


    #3 megthomson

    megthomson
    • Jr. Member
    • 258 posts
    • Wedding Date:December 5, 2014
    • Wedding Location:The Beach!
    • LocationBoston, MA

    Posted 03 January 2014 - 09:30 PM

    Great thread! We are bringing our own too. Thanks for Info above!!!

    Edited by megthomson, 03 January 2014 - 09:31 PM.


    #4 talicea7812

    talicea7812
    • Jr. Member
    • 416 posts
    • Wedding Date:April 12, 2014
    • Wedding Location:Azul Beach Hotel
    • LocationPhiladelphia

    Posted 16 January 2014 - 11:08 AM

    I am flying in my photographer...didn't even think about the luggage fees.



    #5 Rainmaker

    Rainmaker
    • Jr. Member
    • 186 posts
    • Wedding Date:June 1, 2014
    • Wedding Location:Nassau, Bahamas

    Posted 31 January 2014 - 09:32 AM

    Thanks for the tips we are considering bringing a friend to do pictures too!






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