so here's what I did...the outside vendor fee is $800 & I'm already paying to fly in my own photographer. Soooo $800 more is a lot! My mom is staying in a room by herself. I was able to get the videographer to discount his price bc of the vendor fee & I am adding him on to my mom's room (which is still cheaper than the vendor fee) when all is said and done im still paying less than if I were to hire an approved vendor (fees and package combined) but I'm getting the guy I want.
I'm not sure what your photo/video situation is... but some companies are photo & video. If you have your vendors meet and enter together they will seem like one company and you only pay the one time fee. My guy suggested this and said he's done it before.
I was unable to do that since my photog is flying from home and will already be at the resort
Or you can always book a room for your 2 companies. it should still work out to be less than the double fees.
As for decorations/sheers. I just ordered mine late last week. I thought the white was included...but doesn't matter. I wanted colors...and im pretty sure I was told $150. (maybe color is an upcharge?) not sure but either way...they recommend 2. so right there its an additional $200! just to decorate your wedding archway. I was able to buy 2- 40 yard fabric bolts for $27 each. I actually ordered all my decorations from there- chair sashes, table runners, & napkins all for $110! So even with the setup fee (max $250) I'm still saving money and have the possibility of reselling the items.
Hassle? Maybe? but im hoping to be able to fit all decorations into one large suitcase (along with the OOT bag stuff) The decorations should arrive this week so I can do a suitcase test and see if everything will fit. we are lucky. Our first checked bag is free and we booked a seat for our under 2yr old daughter...so we can check 3 large bags at no additional cost. Soooo I guess you have to look at all the factors b4 deciding buy and bring or just rent. Hope this helps.