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How to remind guests to book their room


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#21 JovienCO

JovienCO
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  • 28 posts

    Posted 29 January 2013 - 08:38 AM

    Originally Posted by alexisinjamaica 

    I just sent out the below email to all of our stragglers who have yet to RSVP/book. The money for the hotel is due in a month and I had to get into nagging mode. We'll see if it works! As of right now we have 29 people who have said they are coming, but only a handful have actually put down their room deposits.

     

     

     

    Hello Friends & Family!

    By now you should have received our save the date and invitation to our upcoming wedding in Jamaica. I know RSVPing and booking a hotel room is probably the last thing on your mind right after the craziness of the holiday season, but as we're only a few months away we wanted to reach out and see if you'll be able to join us.

    Our wedding will be Saturday, April 27th at Secrets St. James http://www.secretsre...james/index.asp. We are working with a travel agent to book a block of rooms for wedding guests (at no extra cost to you) and since we will be getting a lower group rate, she needs a final headcount and payment for the hotel by February 22nd, 2013. In case any of you were unaware of that date, we thought it might be a good idea to reach out and let you know. We made the RSVP date a month prior to account for this, but we haven't heard from you so we're going slightly stalker and contacting you directly. You're welcome/we're sorry.

    We realize Jamaica is a long way from here and that not everyone will be able to make it. That's OK! We totally understand! But if you could be so kind as to let us know either way if we should expect you, either by replying to this email, sending a text, posting a Facebook message, sending a homing pigeon or dropping the RSVP card in the mail (we even put a stamp on it for you already!) that would be delightful.

    Our website has a lot more info: https://alexisandjos...modwedding.com/  http://alexisandjose...s/<wbr />153951 and Joe and I are always here should you have any additional questions!

    Much love,
    Alexis and Joe
     

     

    Thanks for sharing and your website is very nice!



    #22 MrsElephant

    MrsElephant
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    • 26 posts

      Posted 29 January 2013 - 02:24 PM

      We just invited family and a handful of friends. For my side, I had to "gently" remind everybody by phone to book or else prices will go up. For my husband's side, I made him do the same. We even sent a mass email to everybody to let them know flights are filling up fast and to remind them to book. Nobody got offended (that I know of) because we're just dealing with family and our best friends. The mailchimp idea sounds great too. Good luck!



      #23 jburress21

      jburress21
      • Jr. Member
      • 187 posts

        Posted 29 January 2013 - 07:03 PM

        We will be sending out passport invitations a year in advance which will include all the hotel/wedding info for our guest to book their rooms. and we are thinking about sending out a little simple reminder maybe 6 months before the wedding, just to say don't forget to book your room etc, but are not a hundred percent sure on the wording and stuff yet.



        #24 jburress21

        jburress21
        • Jr. Member
        • 187 posts

          Posted 29 January 2013 - 07:07 PM

          Originally Posted by alexisinjamaica 

          I just sent out the below email to all of our stragglers who have yet to RSVP/book. The money for the hotel is due in a month and I had to get into nagging mode. We'll see if it works! As of right now we have 29 people who have said they are coming, but only a handful have actually put down their room deposits.

           

           

           

          Hello Friends & Family!

          By now you should have received our save the date and invitation to our upcoming wedding in Jamaica. I know RSVPing and booking a hotel room is probably the last thing on your mind right after the craziness of the holiday season, but as we're only a few months away we wanted to reach out and see if you'll be able to join us.

          Our wedding will be Saturday, April 27th at Secrets St. James http://www.secretsre...james/index.asp. We are working with a travel agent to book a block of rooms for wedding guests (at no extra cost to you) and since we will be getting a lower group rate, she needs a final headcount and payment for the hotel by February 22nd, 2013. In case any of you were unaware of that date, we thought it might be a good idea to reach out and let you know. We made the RSVP date a month prior to account for this, but we haven't heard from you so we're going slightly stalker and contacting you directly. You're welcome/we're sorry.

          We realize Jamaica is a long way from here and that not everyone will be able to make it. That's OK! We totally understand! But if you could be so kind as to let us know either way if we should expect you, either by replying to this email, sending a text, posting a Facebook message, sending a homing pigeon or dropping the RSVP card in the mail (we even put a stamp on it for you already!) that would be delightful.

          Our website has a lot more info: https://alexisandjos...modwedding.com/  http://alexisandjose...s/<wbr />153951 and Joe and I are always here should you have any additional questions!

          Much love,
          Alexis and Joe
           


          THANKS for posting your wording.  I may need to steal some of it



          #25 VanessaBB

          VanessaBB
          • Newbie
          • 137 posts
          • Wedding Date:December 4, 2013
          • Wedding Location:Majestic Colonial Punta Cana
          • LocationToronto Canads

          Posted 29 January 2013 - 11:30 PM

          I'm just in the process of booking, the resort has confirmed the wedding date now I'm just waiting for prices to tell my guests. Did u girls have to give your agent a aprox # of guests early on? I was told that deposits would need to be put down shortly and if you are 6 guests off in ur count you loose the 200$ deposits for these people. I'm sort of freaking out there is no way I'm putting deposits down for people who may not show up? Anyone else face anything like this ?

          #26 alexisinjamaica

          alexisinjamaica

            Moderator

          • Moderators
          • 562 posts
          • Wedding Date:November 13, 2014
          • Wedding Location:Secrets St. James, Montego Bay
          • LocationLos Angeles

          Posted 30 January 2013 - 09:03 AM

          Originally Posted by jburress21 


          THANKS for posting your wording.  I may need to steal some of it


          Go for it!!



          #27 Renewedbride

          Renewedbride
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          • 52 posts

            Posted 01 February 2013 - 05:25 PM

            I'm so frustrated! We're going through the same exact things, and it's kind of hard to plan a wedding when you are unsure if you will have 4 or 40 guest -_-



            #28 MK71809

            MK71809
            • Site Supporter
            • 112 posts

              Posted 01 February 2013 - 06:41 PM

              Our website has a lot more info: https://alexisandjoseph.modwedding.com/  http://alexisandjoseph.modwedding.com/site/pages/153951 and Joe and I are always here should you have any additional questions!

              Much love,
              Alexis and Joe
               

              [/quote] Beautiful website! Great job Sent from my iPad using Tapatalk HD

              #29 blondi1029

              blondi1029
              • Jr. Member
              • 152 posts

                Posted 03 February 2013 - 09:37 AM

                My one girlfriend started a "wedding" chat on facebook invited all people who were invited into  the group chat (which went on till the day of the wedding) and discussed all planning/traveling and just about anythign people had concerns or questions about. It was actually really helpfull. She also made one for bridesmaids only...we were from all over so it was hard for people to get together. It allowed us to post pictures keeping us on point with getting fittings ect. Its not the most formal way to do it but just about eveyone used it and was involved in the chats.  



                #30 un4gitabl

                un4gitabl
                • Newbie
                • 110 posts
                • Wedding Date:November 23, 2013
                • Wedding Location:Secrets Maroma Beach

                Posted 05 February 2013 - 01:01 PM

                Seriously GREAT wording and a GREAT website!!!






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