Jump to content

How to remind guests to book their room


Recommended Posts

Originally Posted by alexisinjamaica View Post

 

I just sent out the below email to all of our stragglers who have yet to RSVP/book. The money for the hotel is due in a month and I had to get into nagging mode. We'll see if it works! As of right now we have 29 people who have said they are coming, but only a handful have actually put down their room deposits.

 

 

 

Hello Friends & Family!

 

By now you should have received our save the date and invitation to our upcoming wedding in Jamaica. I know RSVPing and booking a hotel room is probably the last thing on your mind right after the craziness of the holiday season, but as we're only a few months away we wanted to reach out and see if you'll be able to join us.

 

Our wedding will be Saturday, April 27th at Secrets St. James http://www.secretsresorts.com/stjames/index.asp. We are working with a travel agent to book a block of rooms for wedding guests (at no extra cost to you) and since we will be getting a lower group rate, she needs a final headcount and payment for the hotel by February 22nd, 2013. In case any of you were unaware of that date, we thought it might be a good idea to reach out and let you know. We made the RSVP date a month prior to account for this, but we haven't heard from you so we're going slightly stalker and contacting you directly. You're welcome/we're sorry.

 

We realize Jamaica is a long way from here and that not everyone will be able to make it. That's OK! We totally understand! But if you could be so kind as to let us know either way if we should expect you, either by replying to this email, sending a text, posting a Facebook message, sending a homing pigeon or dropping the RSVP card in the mail (we even put a stamp on it for you already!) that would be delightful.

 

Our website has a lot more info: https://alexisandjoseph.modwedding.com/  http://alexisandjoseph.modwedding.com/site/pages/153951 and Joe and I are always here should you have any additional questions!

 

Much love,

Alexis and Joe

 

 

Thanks for sharing and your website is very nice!

  • Like 1
Link to comment
Share on other sites

We just invited family and a handful of friends. For my side, I had to "gently" remind everybody by phone to book or else prices will go up. For my husband's side, I made him do the same. We even sent a mass email to everybody to let them know flights are filling up fast and to remind them to book. Nobody got offended (that I know of) because we're just dealing with family and our best friends. The mailchimp idea sounds great too. Good luck!

Link to comment
Share on other sites

We will be sending out passport invitations a year in advance which will include all the hotel/wedding info for our guest to book their rooms. and we are thinking about sending out a little simple reminder maybe 6 months before the wedding, just to say don't forget to book your room etc, but are not a hundred percent sure on the wording and stuff yet.

Link to comment
Share on other sites

Originally Posted by alexisinjamaica View Post

 

I just sent out the below email to all of our stragglers who have yet to RSVP/book. The money for the hotel is due in a month and I had to get into nagging mode. We'll see if it works! As of right now we have 29 people who have said they are coming, but only a handful have actually put down their room deposits.

 

 

 

Hello Friends & Family!

 

By now you should have received our save the date and invitation to our upcoming wedding in Jamaica. I know RSVPing and booking a hotel room is probably the last thing on your mind right after the craziness of the holiday season, but as we're only a few months away we wanted to reach out and see if you'll be able to join us.

 

Our wedding will be Saturday, April 27th at Secrets St. James http://www.secretsresorts.com/stjames/index.asp. We are working with a travel agent to book a block of rooms for wedding guests (at no extra cost to you) and since we will be getting a lower group rate, she needs a final headcount and payment for the hotel by February 22nd, 2013. In case any of you were unaware of that date, we thought it might be a good idea to reach out and let you know. We made the RSVP date a month prior to account for this, but we haven't heard from you so we're going slightly stalker and contacting you directly. You're welcome/we're sorry.

 

We realize Jamaica is a long way from here and that not everyone will be able to make it. That's OK! We totally understand! But if you could be so kind as to let us know either way if we should expect you, either by replying to this email, sending a text, posting a Facebook message, sending a homing pigeon or dropping the RSVP card in the mail (we even put a stamp on it for you already!) that would be delightful.

 

Our website has a lot more info: https://alexisandjoseph.modwedding.com/  http://alexisandjoseph.modwedding.com/site/pages/153951 and Joe and I are always here should you have any additional questions!

 

Much love,

Alexis and Joe

 

 

THANKS for posting your wording.  I may need to steal some of itcheesy.gif

Link to comment
Share on other sites

I'm just in the process of booking, the resort has confirmed the wedding date now I'm just waiting for prices to tell my guests. Did u girls have to give your agent a aprox # of guests early on? I was told that deposits would need to be put down shortly and if you are 6 guests off in ur count you loose the 200$ deposits for these people. I'm sort of freaking out there is no way I'm putting deposits down for people who may not show up? Anyone else face anything like this ?

Link to comment
Share on other sites

My one girlfriend started a "wedding" chat on facebook invited all people who were invited into  the group chat (which went on till the day of the wedding) and discussed all planning/traveling and just about anythign people had concerns or questions about. It was actually really helpfull. She also made one for bridesmaids only...we were from all over so it was hard for people to get together. It allowed us to post pictures keeping us on point with getting fittings ect. Its not the most formal way to do it but just about eveyone used it and was involved in the chats.  

Link to comment
Share on other sites

Join the conversation

You can post now and register later. If you have an account, sign in now to post with your account.

Guest
Reply to this topic...

×   Pasted as rich text.   Paste as plain text instead

  Only 75 emoji are allowed.

×   Your link has been automatically embedded.   Display as a link instead

×   Your previous content has been restored.   Clear editor

×   You cannot paste images directly. Upload or insert images from URL.



  • Best Destination Wedding Sponsors



    Facebook Pinterest Google+ Twitter
  • Posts

    • Hi everyone! I have been doing lots of research on various wedding venues all around Mexico, my fiance wants a destination wedding and I am happy to have a wedding wherever so long as the vibe is right and guests are happy!  I have been seriously looking at Cabo Azul and was trying to find potential costs for them, but only found a page about their wedding costs from 2010. Does anyone have any updated information on costs / reviews they would like to share of this venue? Or advice in general, anything helps. Thanks so much, happy wedding planning to all!
    • Hello everyone, I am dreaming of a wedding in Costa Rica and was wondering if I could get any help with venues and wedding planners. I am thinking Tamarindo because a close friend of mine lives there and I've been in town more than a couple of times, she's being helpful but is at a loss when it comes to this subject really so I was wondering if anyone here had recommendations. I am not closed to other town suggestions either, if I happen to find a good place and staff somewhere else. These are the places I have so far, has anyone had any experience with any of them?  Stay In Tamarindo Luxury Villas in Costa Rica Luxury Villas Pinilla Tropical Homes of Costa Rica The Point Luxury Villa Thank you so much for your help!
    • Have you ever considered having a wedding inside a bubble? With the current global situation, many couples are looking for unique and creative ways to celebrate their special day while keeping their guests safe. A wedding inside a bubble could provide a whimsical and intimate setting for your ceremony and reception. Imagine saying your vows surrounded by a beautiful bubble filled with twinkling lights and flowers, creating a magical atmosphere for you and your loved ones to enjoy.
    • Adult only resort or not? Let's discuss the pros and cons of choosing an adult-only resort for your honeymoon. While some couples may appreciate the peace and quiet that comes with an adults-only environment, others may prefer a more family-friendly atmosphere. What are your thoughts on this? Have you had any experiences at adult-only resorts that you'd like to share? Let's hear your opinions and recommendations!
    • When it comes to planning a wedding, one of the most exciting parts is choosing the perfect wedding favours for your guests. These small tokens of appreciation are a great way to thank your loved ones for being a part of your special day and to make them feel appreciated.
  • Topics

×
×
  • Create New...