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Off resort guests--RSVP wording & guests inviting themselves


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#11 EVKnowsitall

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    Posted 16 October 2012 - 10:47 AM

    Originally Posted by TheWolferts 

    We had quite a few guests that told us they were coming, but not staying at our resort. We didnt feel that if they chose to stay at another resort that we should be responsible for their resort fee since it was their choice to stay at another resort; however, we did let our guests know that there would be additional costs that they needed to take into account should they choose to book elsewhere. After seeing the resort fees, they realized that the savings they would get staying at another resort would almost be eliminated if they had to purchase day passes to take part in the activities we had planned throughout the week. Rather than try to explain everything on an RSVP card, we sent an email to all of our guests. Below is an exerpt from our email. It may seem crass to some, but I think everyone was very understanding and had no idea that we would incur quite a bit of additional costs if they chose to stay elsewhere and they didnt want us to have to pay the extra money.

     

    Dear family and friends,

       

         

    We would like to thank those of you who have already put your deposit down and committed to joining us on our special day! We have had conversations about the excitement surrounding our destination wedding, as well as answered questions and concerns. It has been brought to our attention that some of our guests would love to join us for our special day, but are looking for other living accommodations to possibly save money. We understand the temptation to "bargain" search and try to make the trip as affordable as possible, but we want you to know that we have performed extensive research and looked for the best value for our guests. The idea behind our choosing to have a destination wedding is to share more than one busy night with our guests, and we hoped that over a couple of days, many of our closest friends and family from the Midwest and East Coast could get better acquainted. Having guests staying at various other locations prevents everyone from taking advantage of this opportunity.

    


    Also, we wanted to share a couple of reasons we chose to host our wedding at the El Dorado Royale…

    ·         ALL-INCLUSIVE - Our resort provides premium alcohol and a variety of cuisine options at the 10 restaurants on the property. (No runny guacamole or watered down drinks here!) All-inclusive also includes 24-hour room service, beach and poolside service, unlimited premium alcoholic beverages, and as many meals as you can pack in. Because it is all-inclusive, any guest staying at another resort will incur fees associated with entering the host resort. A $72 fee per person is assessed for guests wishing to attend the ceremony, cocktail hour, and reception dinner; and a fee of $95 per person, per day is assessed should you want to attend any other functions we have planned throughout the week on resort property.

    ·         ACTIVITIES THROUGHOUT THE WEEK - Another great thing about a destination wedding is that Nikki and I can plan fun activities and socialize throughout the trip with our closest friends and family. (We realize this trip will be a lot of guests’ vacations, so we don’t want to take up too much time!) We are still working all of the festivities out, but here is an example of what we are planning thus far:

    o   Wednesday: Black and White Themed Cocktail Welcome Party

    o   Friday: Rehearsal Dinner (everyone is invited!)

    o   Saturday: obviously the big day! Ceremony is set to start at 5pm

    o   Various daily activities at resort: sand/pool volleyball, breakfast/lunch/happy hour/dinner gatherings, happy hour gatherings, poolside lounging, dancing, nightly band/shows, oh, and did I mention happy hour gatherings! 

    ·         DISCOUNTED ROOM RATE - We have reserved a block of rooms at a special discounted rate for our guests (20% off!) To lock in the discounted room rates, Nikki and I are currently holding a block of rooms, but unfortunately, if we do not get a majority of these rooms booked, Nikki and I will incur additional expenses.

     

    Excellent! That is exactly my dilemma. My fiance and I plunked down $1,000 for a room block and now we are having trouble getting the rooms off of our hands! I keep trying to let people know that we indeed found them the best deal and searching online will not yield a better deal. I am going to take some of your ideas and edit my website accordingly. Thank you for this well thought out and phrased "nudge" in the right direction for guests.


    Happily married to the love of my life- since July 5, 2013

    #12 chantal09

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      Posted 16 October 2012 - 01:35 PM

      Great email! Did it sway some of the guests wanting to stay off the resort



      #13 TheWolferts

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        Posted 16 October 2012 - 03:56 PM

        Yup! I think a lot of guests dont always realize tht them saving money could negatively impact the bride and groom. I dont think any wedding guest wants unnecessary expenses on the bride and groom, so most guests completely understood.

        Originally Posted by chantal09 

        Great email! Did it sway some of the guests wanting to stay off the resort



        #14 justine416

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          Posted 17 October 2012 - 12:25 PM

          Looking for sow feedback on this one....I have a co-worker that's getting married a month before mine at home. Which I am invited to, they will be in .Jamaica during our wedding enjoying their honeymoon...do I invite them? And what about the $100 day pass each?

          #15 agm04

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            Posted 17 October 2012 - 12:34 PM

            Originally Posted by justine416 

            Looking for sow feedback on this one....I have a co-worker that's getting married a month before mine at home. Which I am invited to, they will be in .Jamaica during our wedding enjoying their honeymoon...do I invite them? And what about the $100 day pass each?

            I think you can go either way.  It would certainly be nice if you have the space, but 1. I don't think you have to, and 2. I'd probably handle that however you are handling it with the rest of your guests.  If everyone else is staying at your resort, if I were you, I would just tell her that you would love to have them, but they would need a day pass that costs $100 and you understand if they'd rather not spend the money.



            #16 TheWolferts

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              Posted 17 October 2012 - 01:30 PM

              I would just mention to her that you dont want her to feel left out and you appreciate her inviting you to her wedding, but understand that it is during their honeymoon. If I were enjoying my honeymoon with my new hubby, the last thing I would want to do is take a day to celebrate someone else's wedding LOL.

              Originally Posted by justine416 

              Looking for sow feedback on this one....I have a co-worker that's getting married a month before mine at home. Which I am invited to, they will be in .Jamaica during our wedding enjoying their honeymoon...do I invite them? And what about the $100 day pass each?


              #17 chantal09

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                Posted 17 October 2012 - 01:52 PM

                Originally Posted by TheWolferts 

                I would just mention to her that you dont want her to feel left out and you appreciate her inviting you to her wedding, but understand that it is during their honeymoon. If I were enjoying my honeymoon with my new hubby, the last thing I would want to do is take a day to celebrate someone else's wedding LOL.

                Very true! I say throw out the invite, pending they pay the day pass. I doubt they will want to come on their honeymoon.



                #18 justine416

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                  Posted 17 October 2012 - 03:42 PM

                  Thanks Ladies I love the feedback. We have talked casually about it but I totally agree with you guys I'd wanna be alone with my new husband! As it gets closer I will mention it but also making the comment about understanding if they don't wanna spend the extra $200. Everyone else is staying onsite so I haven't had the convo.

                  #19 DinaQtobe

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                  Posted 20 October 2012 - 07:08 PM

                  You all have some great advice.  I will definitely use this in the upcoming months!  Thank you :)



                  #20 karyc

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                    Posted 21 October 2012 - 07:38 AM

                    i've been nervous about this issue, as well. i'm worried that just having the day pass info on the website isn't really enough to let people know because, let's face it, those websites get skimmed no matter how m uch time we put into them.
                     






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