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Courtney & Matthew's Iberostar Rose Hall Suites May 4, 2013 Planning Thread

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#41 CourtandMatt

  • Jr. Member
  • 366 posts

    Posted 23 September 2012 - 08:35 AM

    Here is a LONG UPDATE:   ·         Flowers/Decor:   Unknown.  Probably book through Tai Flora.  I will work on this in December.  
    ·         Booking: 
    o   Matt and I are booking our hotel and airfare in October since that is when AirTran will be releasing their non-stop flights from DC.  We will be in Jamaica from Wednesday, May 1, to Tuesday, May 7.  We only have one room booked as of yet.  A lot of persons seem to need the invitation before they will book.    We are estimating around 70 guests.  
    ·         Invitations:
    o   We put in a deposit for invitations through EmDotZee.  This is what they will look like: http://emdotzee.com/...ss-invitations/   Ours cost $758.95.  
    ·         Colors: 
    o   I really wanted a neutral wedding that is focused on the beach – so tans, creams, etc.  Matt thankfully has agreed to this. 
    ·         Outfits: 
    o   Courtney:  My dress is bought.  Alterations will start in January. 
    o   Matt:  Matt will probably order a cream suit through Studio Suits.
    o   Groomsmen: Matt will probably have his guys just order the pants and vest from Studio Suits that matches his outfit.  They will all wear ties.  Matt will confirm this with his best man in October. 
    o   Bridesmaids:  The bridesmaids will wear a neutral-colored dress that they pick out.  I have already discussed this with the bridesmaids.  I want their personalities to show through their dresses, but for their dresses to be in a neutral tone.  I gave them some ideas here: http://pinterest.com...a/bridesmaids/.  
    o   Moms:  For photo sake, I was hoping we could get the moms in a similar color.  My fiance's mom will pick out the final color, but my mom gave the options of soft blue, lavender, red orange, or peach.  
    o   My brother who is walking me down the aisle:  Once Matt confirms his outfit, we may order a similar outfit.
    ·         DRAFT Wedding Weekend Itinerary:
    o   Wednesday:   
    §  Matt and I will arrive.   We will hopefully have a family and bridal party dinner at the Japanese Hibachi restaurant.    
    o   Thursday: 
    §  Day:  I assume most people will arrive today. 
    §  Evening:  Welcome drinks at Blue Moon Music Bar (not renting it - just have everyone meet there).  Followed up with bonfire beach party at Iberostar Rose Hall Beach (this is one of their daily activities, I believe, so it is free). 
    o   Friday:
    §  Morning/early afternoon:   Private catamaran cruise with DJ, snacks, drinks, and snorkeling.  Not for sure.  Still trying to negotiate.  Ends at Margaritaville.  Party ppl will probably stay there for the afternoon.  I was thinking that this would act as our rehearsal "dinner"/ thank you to our guests.  
    §  Evening:  Maybe book a dinner, but I don't want to overwhelm our guests.  Maybe let out chinese lanterns in the sky.  Go to nightclub.  
    o   Saturday:
    •  Morning:  Working out, brunch with ladies, hair & makeup
    •  4:30pm: Wedding on beach
    • 5pm: Champagne toast on the beach
    • 5:15pm - 6:30pm: Pictures/Cocktail Hour
    • 6:30pm - 10:30pm Reception
    o   Sunday: 
    • Brunch is free – so at leisure or we can say that the wedding couple will be at a brunch place during a certain time frame.
    • Matt & Me:  Couples massage.  

    o   Monday:  

    • Go to Negril for the day.  Cliff jumping.  

    o   Tuesday:

    • Return to U.S.
      ·         Officiant:
    o   Stephen Henriques will officiate our wedding at 4:30pm.  He charges $800.  He will be doing our Jewish ceremony.  
    ·         Excursion/Rehearsal Dinner/Gift for the Guests: 
    o   I have negotiated a price for a private catamaran cruise through Island Routes Tour that has great reviews.  I am still trying to decide if this is too much for us to spend, but it is probably the same cost as a rehearsal dinner in the U.S.  The cruise can take up to 100 persons and will be $2925, plus $10pp for transportation to the dock from the resort.  If we have 45 or more guests, it is cheaper to the do the private cruise than pay to join up with a cruise (which costs $75pp).  They have a great refund policy of a full refund if we cancel up to 60 days prior to the booked date.  This catamaran cruise would act as our gift to our guests (instead of doing an out-of-town bag – we would still do a welcome brochure though) and the rehearsal dinner.  
    ·         Hair & Makeup:
    o   I have booked my hair, airbrush makeup, and eyelash extensions, in addition to the hair & airbrush makeup for my bridesmaids.   Our makeup artist and hair stylist is through a highly recommended company in Jamaica called Chasity Artistry Rashel Edwards.  They will come to the resort and do everything in our hotel room.  It cost us $498.  
    ·         Photography:
    o   We are still booked with our Minnesotan photographer Sandy May.  We will have her onsite for six hours (3:30pm – 9:30pm).  This will cost us $1600.  
    ·         Videography:
    o   We booked Roxroy Godfrey for seven hours.  There will be two videographers, he will make two wedding day highlight HD DVDs and/or blu ray discs, in addition to providing us with a full length wedding video.  It cost $1250 (this is with the $50 discount for full payment).
    That's all for now!  

    #42 CourtandMatt

    • Jr. Member
    • 366 posts

      Posted 28 October 2012 - 07:38 AM


      I purchased these bracelets.  I will wear one on each arm.  I bought them from misunbridal.com.



      #43 CourtandMatt

      • Jr. Member
      • 366 posts

        Posted 28 October 2012 - 08:34 AM








        Our invitations!   We LOVE them.  We got them from http://emdotzee.com/.  I believe in the end with everything we got we paid $808.  This included our addresses on the envelopes (with the exception of recipient addresses).


        On top, I purchased a Mrs. Doolin hanger from the original maker of these hangers: Lila Frances.  

        #44 Tulumbride2013

        • Member
        • 670 posts

          Posted 28 October 2012 - 01:09 PM

          Court, Awesome planning thread! Love it all! Super cute bracelets and I love the invitations!

          #45 melnryluvco

          • Jr. Member
          • 340 posts

            Posted 28 October 2012 - 01:36 PM

            Beautiful invites!! You're so on top of everything...you make me feel far behind. Better get on the ball!

            #46 uhura526

            • Jr. Member
            • 330 posts

              Posted 28 October 2012 - 02:27 PM

              Your invites are so lovely!

              #47 Arch713

              • Jr. Member
              • 161 posts

                Posted 28 October 2012 - 02:40 PM

                Courtney- From one Minnesotan to another- thank you so much for sharing your details and planning! As a bride just getting started, I am very appreciative for all of your information. Congrats and keep posting!

                #48 CourtandMatt

                • Jr. Member
                • 366 posts

                  Posted 28 October 2012 - 02:44 PM

                  Thank you all!  I am very excited about the invites and getting things moving. And, Arch713, yay to another Minnesotan!!  

                  #49 Laura2013

                  • Jr. Member
                  • 177 posts

                    Posted 16 December 2012 - 05:22 PM

                    Thanks for posting your timeline for when you get there. I have been stressing over this and am going to yours a guide and hopefully complete mine soon : )

                    #50 nbateman

                    • Jr. Member
                    • 280 posts

                      Posted 30 December 2012 - 05:22 PM

                      Originally Posted by CourtandMatt 

                       I just realized I messed up the years.  Please see the corrected calendar:


                      Our Destination Wedding Timeline:


                      Spring 2012 (1 year + to wedding):

                      Set up account on bestdestinationwedding.com

                      Pick location

                      Pick date

                      Find travel coordinator

                      Book block of rooms

                      Book photographer

                      Book officiant


                      June 2012 (11 months):


                      Wedding budget


                      July 2012 (10 months):

                      Find a wedding dress

                      Buy wedding dress


                      August 2012 (9 months):

                      Birth certificates

                      Find out about travel documents, visas and vaccinations

                      Tell bridesmaids about their dresses


                      September 2012 (8 months):


                      Book hotel rooms & flights

                      Get travel insurance

                      Buy wedding ring for Courtney

                      Research photo shots & talk to photographer




                      October 2012 (7 months):

                      Plan first dance

                      Look at groomsmen outfits

                      Get corset made


                      November 2012 (6 months):

                      Mail invitations


                      December 2012 (5 months):


                      Notarized copies of birth certificate and passports

                      Table decor

                      Choose ceremony readings

                      Get Matt's ring

                      Plan rehearsal dinner


                      January 2013 (4 months):

                      Attendant's gifts

                      Call resort about music

                      Floral shop - think about flowers

                      Call officiant

                      Research honeymoon

                      Mail required documents to resort

                      Submit wedding announcement to newspaper

                      Figure out name change stuff

                      Get dress altered


                      February 2013 (3 months): 

                      Create place cards

                      Bridal party outfits reminder

                      Look into cakes

                      Check resort has required documents

                      Ceremony programs

                      Pick up Moms' gifts

                      Call ppl who haven't rsvped

                      Reception seating plan


                      March 2013 (2 months):

                      Complete welcome bags

                      Figure out reception venue & food options

                      Must play and do not play song list

                      Finalize trip schedule (including day of)

                      Email bridal party trip schedule

                      Wedding toasts

                      Second payment to photographer


                      April 2013 (1 month):

                      Write vows

                      Change insurance policies and beneficiaries

                      Give resort final head count

                      Give seat chart to resort

                      Confirm play list with DJ

                      Figure out payment plan with family

                      Write welcome letter for welcome bags

                      Plan welcome cocktails


                      May 2013 (THE MONTH):



                      June 2013 (-1 month):

                      Thank you notes


                      July 2013 (-2 months):

                      Wedding photo book


                      August 2013 (-3 months):

                      Check on wedding certificate



                      HAPPY PLANNING!!

                      Love this timeline, its so rare that us DW brides have any timeline, I'm keeping this one!!!

                      Back to Destination Wedding Planning Journal

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