Your agent is actually correct. If your guests do not book through the group block they are not counted for the free amenities (including free events) and will get charged per head for set up, seats, etc.
Also, you may want to give your WC a heads up because if they find out by doing a head count, not only would that be awkward with the WC but what if there are not enough charges, table settings, etc.?
Originally Posted by Amandadawn
I have a travel agent handling my booking, but there are several of my guests who are members. At the end of the day it looks like I am going to have 4 rooms with a total of 9 people who are booked outside of my group but all staying at the resort.
I was told that these rooms would not count towards my room or room night count AND that I would be charged a fee of $50 per person for each private function for anyone booked outside of the group. I am not sure if my travel agent was simply trying to scare me into making everyone book through her. I do not think I will need those 4 rooms to meet the 75 night level - just don't want to pay an extra fee for 9 people at multiple events!! Does anyone have any experience with this?
I am a little afraid to ask my onsite coordinator now. I am thinking it might be better to just show up with the extra people... thoughts?