OK, we've made one decision and that's to do a destination wedding. Haha! I'm considering Paradisus Playa del Carmen..a new hotel (opened Nov 2011). So what is my next step? I have to confirm a wedding date with the hotel? I'm thinking early November of this year. Is that too soon for people to plan accordingly? Also, I read hurricane season is until end of November. How concerned should I be? Should I do early December?
Once I select the date do I have to book the hotel or just confirm with them that the date is open? Or do I have to officially sign a contract before I send out save the dates?
Do I need to negotiate a rate with the hotel for my guests and include that in the information on the save the date?
I noticed a lot of people talking about Travel Agents...I tend to find better deals online using Expedia, etc. I want to be helpful to potential guests but I don't want to feel like they have to use a travel agent.
I am assuming a lot of the people we invite will not go because of the cost, which is fine. However, my concern is that people may tell us that they are going to go (thinking they can save) but when it comes closer to the time, they can't make it. How do I really know how many people to plan for. Unfortunately I know a lot of people that will want to go and say they are going but I can see them backing out at the last minute. How to handle that?
Also, I feel a little guilty for picking a place that is going to be expensive. I know the guests don't have to stay at that resort (although I'll have to pay for a guest pass for the wedding day, which is fine). I heard someone post about being able to make payments toward the vacation package. That may make the guests we invite feel like it is a doable option. How does that work though? Is that where the travel agent comes in? Or can you literally go online and put down a deposit for the room and slowly make payments?
Sorry, so many questions and I'll have tons more. We are so unorganized and it's like pulling teeth to get my fiance to agree with a location and guest list. He just started his own business and is super busy. Ugh! Thanks in advance for any help you can give me!