Hey! No problem...I totally know how you feel. I was so overwhelmed before but trust me, it will all make sense and become easier. One tip I have is to make a wedding binder and print every email coorespondance, write everything down, make copies of every contract and purchase order so when things get confusing you have one area where all your info and resources are located. The process is painfully slow with the resort and sometimes thingss take weeks to get done so you sort of forget about stuff while you wait for a response. My wedding binder has helped me so much!
Here are some answers to your questions:
1) We are not doing a DJ. Me and my sister put together a bunch of different playlists (Welcome dinner, cocktail hour, dinner music, party/fiesta music, etc). Our MC is a friend of ours and he has all the info on when to switch the playlists and stuff.
We put all the songs in order and have told the MC not to shuffle the mix, that way during the reception it starts of with music for everyone and stuff the oldies will like and then builds up to more party dancing music by the end. I think it will work well. Once I have the music finished I can post the playlist songs we chose if anyone is interested! We rented a sound system from JSAV which includes a speaker, microphone, ipod connections, mixer, etc. We added an additional speaker just to make sure everything was nice a loud. Here is the breakdown of the sound system costs:
$209- Basic Audio wedding package
$35- extra speaker
$335 Basic Lighting Package fopr dancefloor with robotic light tree + lighting for Lounge Palms
$100 Gobo and Gobo design fee
$220- Labour and Delivery
For the welcome dinner we are just bringing an Ipod speaker (we have a really loud one) and then our friend is playing acoutic guitar. We made a Welcome Dinner playlist for this night.
2) The South Sky Terrace is the south pool area on the rooftop where they have all their wedding receptions and events. (The North Sky Terrace is the pool side that is closer to Cancun hotel zone point and they keep that area open for hotel guests everyt night). One thing to note that since they keep the North side open you will see the odd guest coming through during your event because the womens bathroom is on the South Sky Terrace side. During our site visit we were told about that.
3)I am bringing a TON of stuff from home! lol. I have an entire extra suitcase of decor and stuff as well as all the welcome bags and contents. I was shocked with the prices of centerpieces ($50 per centerpiece for a very basic centerpiece!) so I got crafty and put my own together.
For the welcome dinner we are having an imperial table (one long table for everyone) and we are putting out a ton of electric candles down the center of the table. Just keeping it simple and soft and glowy.
For the reception we have 4 round tables for guests and I put together centerpieces with electric candles and white pencil starfish around a small metal pail with a candle inside and we are going to fill it with sand from the beach. I found these round placemats in the exact same blue color as mybridesmaid dresses so it will tie in everything nicely. I posted a photo of it in my gallery if you want to check it out. All in all I think I spent about $60 on electric candles and mayb $20-30 for everything else which is a great price that covers table decoration for both my event nights.
4) As for getting everything there safe I got some bubble wrap and packed everything in boxes and packed them all tightly in the suitcase and covered it in bubble wrap. I also put a note ontop of everything listing the contents for airport secutiry if they happen to open it up and dig through it (I am sure 20 or so electric candles looks very odd when x-rayed!! haha.)
I plan to get the person at the check in desk to put a fragile sticker on the bag too if possible. There isnt a ton of stuff that can break but I just dont want it tossed around, etc.
We are flying direct to Cancun so I hope that minimizes the chances that the bag gets lost in transit...but I just try not to stress about that and think positive!! lol
Oh and here is a another tip when choosing your buffet menus! You can swap out stuff you dont like and add things from other menus. The only restriction was that you have to take away something to add something. You cant just add things.
For the welcome dinner we chose the Buffet Yucateca:
We swapped out stewed pumpkin and added roasted potatoes
We swapped out butter sugar bread and added Ceviche
We swapped out marble jelly and added Petit Fours
For the reception dinner we chose the Buffet Cajun:
We swapped out Beef escalope and addedd Sirlon Steak with Blue Cheese Sauce
We swapped out Apple Tartlet for tropical fruit tartlet
And we also added Garlic Bread (This was not an issue to just add this because it was small)
The menu choosing was a hard decision for us until we learned we were able to swap stuff so I hope this helps anyone struggling with it!
Who is your wedding planner, I recently received an email stating Elizabeth will no longer be my wedding planner now its Macro?