Originally Posted by Parrish
I was wondering how everyone is or is planning on communicating with there guests about welcome dinner location and times, group excursion times and cost, wedding times and where to be when....and anything that they may need to know about. I feel I wont know a lot of the details until we arrive so I am not sure how to make sure everyone knows where and when to be places.
Did most of you plan or are planning excursions before you leave or once you get there? Are you going to plan them through the resort or with outside vendors?
How about dinner reservations? Did you or are you planning on just booking for yourself and letting everyone do there own thing or are you sharing with your guest where you are eating so they can join in. I would love to do dinner with our group if they wish to join us. Anyone have had problems with guests coming later in the week having trouble making reservations? Anyone making reservations for there guests?
Just a little worried about the organization and the logistics of having 40 guests at such a big resort and keeping everyone in the loop! Any advice would be great!
For giving my guests information I decided to do a wedding website. The site not only allowed guests to check out the whole resort/what it would cost/wedding stuff...but i also added a page that will be updated closer to the date to tell people about the excursions we have chosen and how much it would cost...So if we decide say on a booze cruise, i will write how much it costs, the length of the trip and how to rsvp.
On the excursions, we havent decided exctly which one to do as a group yet, but there is a website that barcelo has telling of all the excursions that are offered through them and i will include that for guests on my website as well so they can plan things for themselves. Also, like for example me and my sisters all want to do the dolphin excursion, so I will just tell me guests that is what we are doing and if they would like to come they are more than welcome.
We also are doing a few cheaper or free meet ups- a welcome party which will just be a meeting at a certain time of the whole group at a certain bar where we will just all be there and drink our free all inclusive drinks! Also a bachelor/ette party for my Fi and I. *Husband is going to the cave though so his wil be considered an excursion...and then they told me we could make ahead of time reservations for everyone the night before the wedding to be somewhat of a rehearsal dinner. All of these activities I will be printing on my "week itineary" that will be included in the welcome bags.
We do plan to tell our guests where we have made our dinner reservations, but other than the rehearsal it is up to them where and when they want to eat because we have guests with kids and also bigger partiers who might miss a dinner! But will just let them know incase they want to join us...that will also be in the welcome bags as we wont be able to do that until we get there.
I read somewhere where it is good to get a list of your guests room numbers so just incase things do change you wont have issues getting up with your guests (you can use the room to room phone or go see them) since the resort is so large.
Hope that helps. I found that the website has really helped answer alot of questions for my guests.