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Arranging room blocks for OOTs

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#1 Lorilou

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    Posted 19 August 2007 - 11:46 AM

    I've tried to arrange a room block at the Westin for our guests but they want to charge my CC $3,000 as a refundable deposit. Is this normal practice? we really like the hotel and seems reasonable for price but I don't see it fair to actually charge my CC unless we don't fill the room block by the cut off date. Any suggestions? Or should I go a different route, through a travel agent? Thanks!

    #2 foxytv

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      Posted 19 August 2007 - 12:04 PM

      I would definitely contact a TA. We had to put down minimal deposits, as TA's can negotiate better rates and better terms. The TA can secure group rates if your guests book within a certain timeframe, with a per guest or per room minimal deposit. We have locked in our rates for future bookings based on the number of initial rooms reserved ... and have 2 free rooms.

      #3 LCBride2007


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        Posted 19 August 2007 - 12:11 PM

        i never actually went through with the room block, but we had the contract all written up. i do remember there was a deposit required - but i don't remember how much. not sure that helped - but i do know deposits are normal.

        #4 TammyWright


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        Posted 19 August 2007 - 12:47 PM

        its pretty normal for a hotel to ask for a deposit to hold rooms...also a TA will probably be able to negotiate either a better deal or perks.

        like i usually get better group block rates as well as other perks that they would not directly offer you (example: free site visit, no fee for recption costs)

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        #5 Lorilou

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          Posted 19 August 2007 - 04:52 PM

          thanks ladies, can anyone recommend a good TA to go through? I don't know where to start. thanks!

          #6 JaimeLynne

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            Posted 19 August 2007 - 05:04 PM

            Tammy (host) is a TA. She's about to have a baby, but if she has time available she'd be great - everyone has had nothing but good things to say about her abilities!

            Also, I'm planning on staying at the Westin PV for our wedding too! We love the look of the hotel. My Dad got re-married there when I was 12. We're set up to go on a site visit there in December - can't wait!!!!

            ~ Jaime & Martin ~
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            We had 24 people attend our wedding in Las Caletas, Mexico on May 24th, 2009!

            We all stayed at The Marriott in P.V., and Honeymooned at The Royal Plantation in Ochos Rios, Jamaica!

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