Etiquette where deposit $ is concerned?

[D.R bride to be]

I am having such a hard time deciding what to do with the invitations regarding the deposits that will be due. Once we get our group rate, we will need to put down the deposit amounts due in order to keep the seats. What's the proper way of letting our guests know firstly how much the package costs and what amount and when the deposit is due Don't want it to appear tacky

 

Any ideas or tips?

Thanks everyone

[amygirl1169]

I personally used Evite because the deposits were due fairly quickly and I didn't have time to send out the paper invites beforehand.

 

Once I had an idea of who was confirmed, I put down the deposit and had the guests pay me back (not ideal as I had to do all the running around but I didn't really have a choice). Then for the remaining deposits/payments, my TA contacting the guests directly to collect their credit card info.

Then once I had an idea of who was coming or still considering it, I sent out our actual invitations. And that way, you don't have to send out invites to people that weren't coming!

[bobbysgirl]

On our STD's we included our "wedsite" and everytime we talked to anyone we would tell them to check it often. We included the TA's info on our site.

 

When it was time for the deposits we updated it with the prices and to contact her and I sent out a blast to everyone just saying Make sure you check our website prices are up... Contact Angie (our TA) ASAP for best rates.

[nsimpson]

I don't really think that it would be seen as tacky; most people appreciate being informed and knowing how much they have to pay and when.

 

If you still don't feel comfortable including that information as an insert in your invitation then you can consider using your own wedding website to advertise the due date.

 

Personally I used the following wording on my invite, "as prices may fluctuate please contact (TA) to arrange a deposit and secure your seat at the current group rate." Then to support that statement, anytime I got a phone call I would redirect them to my TA (even if I knew the answer!) I did this because most times the TA will tell them point blank why the deposit is required so early.

[VBVB]

I also had a tough time wording this!

 

When it was all said and done, our Save the Dates said something like:

 

Please call our travel agent ____ at _____ to secure your trip at the group rate before April 1, 2010.

 

Then we had something about the dates we were travelling, that it was all-inclusive, the approx cost/ person.