Originally Posted by albellis
First of all, breathe The fact that you have your date set is a great start! Now picture your wedding day and use that as your main list to work the details from. For example, I'm having my ceremony at 4:30pm with dinner at 7:00pm. I want our guests to have something to do between those times while we are taking pictures, so I am hosting a cocktail reception after the ceremony. We have a smaller group, and I'm not sure who will want to party afterwards or call it a night, so I'm not planning anything additional after the dinner. Therefore my main events are Ceremony, Cocktail Reception, and Dinner. From there, I worked on each one separately and decided what was important to me and what details I wanted to include. Once you break it down, it isn't so bad.
If you take a look at your guest list and who you are inviting, I'm sure you can come up with a relatively close number of people that are likely to come. Is it going to be 25 people, 60 people, or over 100? That will help you with some of the plans as well. As Jamaicanmecrazy mentioned above, you will need a minimum number of people for a private reception, so if you're guest list is going to be much smaller, that may eliminate that option.
I have heard from the resort that they begin their planning with you to finalize the details about 3 months out from your wedding. That's why I have been working on the items that don't depend on the resort details (wedding attire, AHR plans, pre-travel packets, etc). If I come across something that I need to confirm with the resort in order to add it to a piece I am creating, I'll send them an email, but I don't want to send them one every day since I know they are busy with weddings coming up in the next month or two.
Good luck with your planning! There are some great ideas on this forum and keep asking questions, we're all here to help each other
Okay I am breathing lol I have the vision of exactly what I want I guess I just got side tracked with paper lanterns and the talk about cocktail hours, bonfires, contacting florists I think it just got to be so overwhelming. I am happy that i found this forum because it is helping already. We are pretty much going to have a little over twenty or so people but I still want to be able to have that reception dinner as well. Thank you so much for the advice you have put things into perspective for me and I appreciate that. I was freaking out. Thank you so much.