Hello Kate, and welcome...
Let's see..got engaged in Nov 2010,wedding date Sept 25, 2011...
Save the dates went out in feb 2011. I used http://www.destinationweddings.com as my travel agent. They provide free save the dates that have their information on. She was able to block rooms for me that I paid the initial deposits on. Then as guest reserved their rooms for $100 my balance dropped. Instead of getting a refund the amount was applied to the balance for my room.
Invitations went out June 1 2011 (went out a little late due to moving), travel agent info was on that as well.
So here is my vent and only real problem with my wedding. The inconsideration of my guests that didn't RSVP, or did and canceled, even some that reserved their rooms and canceled and didn't tell me. So when did I get my final head count. Honestly the day before my wedding. Not wanting to freak you out, but that is what happened.
How do you budget of it..YOU DON"T and that really pissed me off. I cut out a lot of things I wanted to do, like OOT bags, favors, etc because I just didn't know how many people were coming.
I had about 50 people say they were coming, so I budgeted for 50.
48 people RSVP by the RSVP date
Sept 1, sent email for final head count- numbers dropped to 43
Sept 19, sent email for menu selection-found out numbers were down to 31..
Sept 24, day before my wedding found out that 4 people I thought had rooms, had canceled.
So final number 27
Originally Posted by kate7711
Hello all past/future brides!! I am planning on wedding at IRHS on May 18, 2013 and have TONS of questions for you past brides.. First off, congratulations on what must have been a beautiful and amazing wedding in Jamaica! I guess i will just ask the questions i have on my mind right now, and just post more as i think of them.. Everyone and anyone, please respond because I sure could use the help!!1. How many months before your wedding did you send save the dates?2. How many months before your wedding did you send invitations?3. Did you use a travel agent? If so, I know most require a deposit to "hold" the rooms, did you pay this deposit yourself, then just got refunded the money once people paid?4. Did you provide travel agent contact information on your save-the dates or invites (did you include their business cards??)
5. When did you find out how many people were REALLY coming. (I feel like most people are saying "yes were coming!" but im not sure if they are REALLY coming, or just trying to be polite). When did you get a final headcount.. and how did you budget your wedding without this headcount???