They usually put the dance floor area under the pergola on the Terrace, and you can flank it with white curtains to define the space.
The round tables are not huge. They do fit 10 people but cramped. We had 6 guests at each table at it was very comfortable for everyone. You can easily do a sweetheart table and 3 tables of 6 around you, a sweetheart table with 2 rectangular tables on either side of you, or just 1 big table. They'll make the space work for you. You'll also have a table for your cake, possibly your bar outside, and a signing table if you have that...no worries, they'll fill it up.
How much time you spend with your WC will depend on how much you have planned and set up to do, and also, how much you've already gone over. We spent a few hours going through every detail soup to nuts, and the rain back-up plan. We also had a ton of things dropped off for her so even after our "meeting" we were going back and forth with questions and she was taking pics of our things and wanted to double check to make sure we were on the same page. It doesn't sound like you're doing a civil ceremony so you won't need to meet with her for those things, but you will have a rehearsal the night before at some point as well.
Time will go by SOOOOOO fast once you get there!
Suggestion...do as much as you can ahead of time before you go down there. We had raffia fans and made them all up with ribbon and flowers a month before we left. If you have bows on things like your favors or tying your welcome letter together, either make/tie them before, or cut the ribbon length and label them in a ziplock-easy to pack and easy to hand off to your WC if you have anything for her. If you have "stuff" sunscreen, aloe, advil, tums, etc, make sure to take the out of the packaging. (It will also help going through customs too) We found sheer favor bags at AC Moore and put them all together ahead of time as "kits". Hangover kit-Advil, Tums, EmergenC...Sun kit-Sunscreen, Aloe, spf lip balm...Pull it together kit-5 Hour energy and starbucks mints. It looked great in the OOT bags and made it so much easier to put everything together. We also grabbed a couple of our wedding party who were down ahead of time to help.
Just remember to take a ton of pics during this part and enjoy every second!
Originally Posted by KlazNov17
Hi Ladies! A few questions for past and future brides...
Are any of you doing one big rectangle table for the reception? We are having a small group of about 20 and the reception is outsite on the CECO Terrace and I don't know if one table will look funny with the dance floor. But if I do round tables it will only be 2-3 of them which may also look funny. Or I am totally reading into this too much. Also, how much time did the past brides spend with the WC to go over and finalize everything? I am only going down 2 days before the wedding date and will need time to get the OOT bags and favors ready as well as see the incoming guests.