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When to give out the OOT bags?


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#1 Rob&Sue

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    Posted 14 November 2008 - 01:08 PM

    Just wondering when you`re giving out your bags?

    We are heading to Panama for our wedding in January. Most of our guests are flying out of Toronto with us. Our flight leaves at around 6 am on a Monday morning, which means we have to be at the airport between 3 and 4 am. We booked a hotel in Toronto for Sunday night, where a lot of people will be congregating before we head to the airport.

    I really don`t want to have to bring the OOT bags all the way to our resort with us... given the weight restrictions for carrying stuff with us on the plane. So, we were thinking of giving the bags out at the hotel on the night before departure. Then, people can just pack the stuff they want to bring with them into their luggage... and leave the other stuff behind in their cars.

    I am so far behind on getting stuff for the bags.... but I think our bags will include a welcome letter, itiniary, list of tours, sunscreen, luggage tags, bug spray, cards, snacks... and a few other items that we haven`t decided on yet.

    Only this is... how should I handle getting the bags to those who are flying from other cities, or are coming later in the week on another flight?

    Any suggestions would be welcome! Thanks!!
    Rob & Susannah 36 people booked!!http://tickers.Ticke....7881/event.png

    #2 Banana11

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      Posted 14 November 2008 - 01:18 PM

      I like your plan about handing them out the night before you leave. I would stick the others in the mail a few weeks earlier. We are mailing and hand delivering ours!

      #3 KLC77

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        Posted 14 November 2008 - 01:37 PM

        I'm no help. I'm packing it all with me and giving them out in Mexico. We do have a relatively small group though~ 26 people. At the hotel the night before sounds good. The only thing I'd be concerned about is that if guests have already jam packed their suitcases they may end up leaving the bag behind just due to lack of a place to pack the extra stuff.
        ~Kelly

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        #4 adias.angel

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          Posted 14 November 2008 - 02:05 PM

          Quote:
          Originally Posted by KLC77
          I'm no help. I'm packing it all with me and giving them out in Mexico. We do have a relatively small group though~ 26 people. At the hotel the night before sounds good. The only thing I'd be concerned about is that if guests have already jam packed their suitcases they may end up leaving the bag behind just due to lack of a place to pack the extra stuff.
          Just like us, we are hoping for 25 or less people so its all going down with us. My family will help us get it down there. We will either have the hotel place them in the rooms or we will go door to door and hand them out. Carla

          #5 Anna83

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            Posted 14 November 2008 - 04:10 PM

            I am planning on having a welcome dinner when we get to the resort and giving them out then. Most of our guests are coming on the same day. The rest I will give out when the guests arrive. I am afraid if I give them out before hand, people won't bring it with them. My family is helping me to get everyone to the resort.

            Depending on how many guests you have coming on a different day, you could give out most of your bags the night before adn then take the rest with you.

            #6 DanielleNDerek

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              Posted 14 November 2008 - 04:13 PM

              We handed ours out 2 weeks before we left. But everyone lives 10 minutes from us so it was easy. i would hand out whatever you can the night before and like Andrea suggested mail the other ones 2 weeks prior. Or if there isnt too much stuff, bring it with you and hand it out when they arrive at the resort
              ***Married November 6, 2008***Gavin Born February 28th, 2010***
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              #7 Rob&Sue

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                Posted 14 November 2008 - 07:50 PM

                Thanks for the suggestions! I guess another option is to ship them directly to the resort a few weeks ahead of time, and hand them out when I get there. Do you think the resort will hold them there for me?? Has anyone else done something like that?

                I talked to Air transat, and they won't allow us any additional weight or luggage, even though we're getting married south.
                Rob & Susannah 36 people booked!!http://tickers.Ticke....7881/event.png

                #8 Banana11

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                  Posted 14 November 2008 - 08:43 PM

                  I had planned to ship a few ceremony items ahead of time to Jamaica and the cost was ridiculous....just an FYI.

                  #9 Erika J

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                    Posted 14 November 2008 - 09:06 PM

                    I had the same question so thanks for all the suggestions!

                    #10 Soon2beWed09

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                      Posted 15 November 2008 - 10:21 AM

                      I'm sorry I'm new to the site what are OOT bags? Do u have to give them out? I would love to give them out, but just don't know what they are...I need to learn the lingo on this site lmao




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