Things I brought:
-battery operated votives with mercury glass votive holders for the reception tables (5 per table).I had 6 guest tables, 1 head table, and a welcome/gift table. The DJ also had a table and set up his own lights around it. We used the centrepieces included in our ultimate package for the welcome table and head table....plus we had our 3 bouquets scattered at the head table (MOH, bridesmaid and bride). Only the bride's bouquet was included in the package.
-lantern centrepieces with a battery operated pillar candles inside (lantern is made of black metal and plastic windows instead of glass). We tied ribbon around them and they looked great.
-fake flower petals in ivory and dark pink for the reception tables
-table number holders with table number cards
-menus for each plate
-wedding favours which were airplane shaped luggage tags in a box wrapped with ribbon. Each had a guest's name on it as their place holder
- card box
- self-standing seating cards for guests to know what table to sit at
- star decoration, spray painted paper lanterns, and tissue paper pomanders for the ceiling at the Seaside Grill
- "Just Married" banner for the reception
- ribbon for the chapel pews and reserved signs for the front pews in the chapel
- fake flower petals in pink and ivory for the aisle
- programs at the chapel
- 2 little white electric string lighting for around a central pillar at the Seaside Grill
I paid to have the wedding staff set everything up. I didn't have time to set anything up, and I didn't want to add stress to anyone in the wedding to run around and set stuff up because the window of opportunity to do so was pretty tight. Plus I wanted people to be around for pictures after the ceremony. I gave Natalia printed instructions on how to set up the chapel and the reception area with a picture of how I wanted the reception tables to look. My sister-in-law to be and friend made sure that the chapel and reception areas were set up properly once the wedding staff did it. I took all of it with me as I was told by various Dreams staff that shipping could be problematic. I didn't have to pay for any additional bags as my family was nice enough to take stuff along for us. We all used little carry-on suitcases; I think we had 5 little carry-on suitcases with wedding stuff and the rest we just spread amongst our regular luggage.
As for candles, I had my reception at the Seaside Grill and I would have loved to bring real candles but was told by the wedding coordinator to bring battery operated ones because of the wind near the ocean. I followed her suggestion but I think I may have been able to get away with real ones. Anyway, my point is that I would definitely recommend the battery operated ones for a beach-side or even poolside reception because those locations are less sheltered.
Initially I was just going to put 1 large double-sided menu card in the middle of my 6 guest tables just so the guests had an idea of what kind of food to expect. My husband (also) actually wanted inidividual ones to bring the accent colour out more on the tables since we had all white linens and plates. I didn't have napkin holders or anything with a punch of colour so that's what we did. Plus we had the luggage tag favours at each setting with each guest's name on it.
We did have a lot of stuff for the resort staff to set up, Here was our price break-down:
- Set up over 20 guests for ceremony and reception = $207.90 ($165.00 plus tax and service)
- Set up of decorations by wedding staff = $211.68 ($3.00 plus tax and service x 52 adults..at least they didn't include the 3 kids, I guess). We had individual menus and favours per person. At each reception table, I had a lantern centrepiece, table number holders, fake rose petals, and 5 candle holders with battery-operated votives. Each of the 3 kids had a little monkey holder with their picture attached and a kids menu. Also, I had the gift/welcome table with card box, 5 candle holders with candles, rose petals, guest book, and floral centrepiece. The head table also had a floral centrepiece and bride/groom signs on the chairs.
- Set up of pomanders and lantern centrepieces = 100.80 ($80.00 plus tax and service). They actually had to fluff up and hang up the 6 pomanders as I just brought the packages that I bought them in at the party store. On the ceiling, I had 6 pomanders, 5 lanterns, 1 hanging star decoration, and they hung a "just married" sign between the pillars. I also had 2 sets of white string lights.
For the ceremony, they set up our pew ribbons with fresh flowers, set up extra chairs with covers so all 55 of us would fit in the chapel (6 of us stood at the alter), had the programs ready, 4 reserved signs, a centrepiece, flower petals scattered in the aisle, and lit the candles at the front of the chapel.
** Keep in mind, though, to save on cost, we did not have any chair sashes, we used the standard chairs (not any of the special ones), and we used the standard white linens (no overlays, colored napkins, etc. The Seaside Grill was beautifully set up so in hindsight,I'm glad we didn't spend extra money on sashes, overlays, and linens for 4 hours of reception. Instead of overlays, we sprinkled rose petals.