Congratulations on your upcoming wedding.
We attended a Destination wedding in Jamaica last June and it was great but I had to leave early because it was so hot. So, I vowed to have an indoor reception. The downside is that I see all these beautiful photos and creative DIY ideas that work better for an outdoor reception. I am now realizing that I would have to pay more than I would like for ballroom décor, or just have a very plain wedding. SO my stress is I want it to be nice but not look cheap.
I put my fiancé in charge of music, but realized that was a mistake because his tastes are a little different. Like he thought the Jackson 5's "ABC" would be a great song for the wedding party to come out to. So, I convinced him we needed a DJ. I'm not too concerned about the ceremony, but I have no idea what songs I want to use.
Either way, I realize that this is what brides do. We worry about details the guests may not even care about.
Best wishes and have fun next week!
I know it's important to feel you have 'decorated' a space....but also remember you and your guests are there to celebrate you and your husband! (not the decoration!) The ballrooms are plain, however I think a couple of simple items could make it shine! For example the lights on the ceiling already have that beautiful draping, so I personally don't think you need to do much more there. As for the tables I think a nice centrepiece and some lights/candles would provide interest. If you are bringing chair sashes and table linens that adds the pop of colour and adds to your theme. Add small details like a personalized menu card, name cards and perhaps personalized napkins....and volia...you have decorated. Perhaps order one of the Vista print lawn signs to have posted at the front of the ballroom as an added detail. (in terms of decorating the whole space....I don't know how many people actually pay attention to that. Spend your time and effort on what is directly in front of them- the chair and tables) You could also bring some photos of your FI and you, and have them set up on the cake table or a table with a guest book. It's these details people will remember! I would suggest spending the extra money on the dance floor though, since dancing on carpet is just not the same. Plus it adds a centre point of your reception. Not sure what the cost is, but they do offer a dance floor that lights up! Which is super fun Plus most of the DJ's offer some fun props...balloons, masks, bubbles, glowsticks, etc.- your guests will remember these details...not if you had extra drapes hanging from the ceiling, or Christmas lights strung.
As for the set-up fee, for you and other brides. The local WC set this price after looking at how much time and items they need to set up. Is it just extra decor on the table? Do they need to have extra help to hang lights/drapes? Is it a few items or boxes upon boxes of extra stuff. They usually use the general price of $5/person for setup to give you an idea. The most I have heard has been about $300-but that bride literally had so much stuff it was overwhelming. I think I paid about $150 for 63 guests- we had them set up centrepieces (which we supplied), menu cards, name cards, candles, lanterns. Remember this has to be paid cash, since they pay the extra staff directly to set this up for you.
I'm leaving Tuesday and I'm so stressed about music! Mainly during the ceremony because I'm bringing my own iPod... I just keep praying there won't be any glitches or skipping, especially when I'm walking down the aisle. I kind of wish I hired a harpist or something at this point lol. Ugh the nerves....
Don't be stressed! They do this almost daily. As long as you have the music marked in categories so there is no confusion, such as grooms entrance, brides entrance, signing of the registry, etc. it will play perfectly!
Safe travels and enjoy! The time goes so quickly, so really try to make a point of slowing down, enjoying the time with family and friends and letting the WC do the work for you! They are professionals and work hard to make it your perfect day