Originally Posted by karla5280
The dance floor information is so helpful to know and help my budget. I am still deciding on inside or outside wedding since we will have about 50 people, meaning a couple thousand dollar difference. Was it hard to have people staying in different properties, same resort but not having access to the Palace area? We are looking at a group rate for the Palace, which is reasonable but I didn't know if it would make a difference to offer a cheaper option for those that might want to stay longer at one of the other areas. How did you get everyone from the airport to the hotel? We have many guests who are not good travelers and I will have to arrange some transportation for them before the are "attacked" by the time share sellers & other transporation people at the Cancun airport. They would be easy targets. So many questions, but so super helpful!!!
We went with AirTransat, who I would NOT recommend booking a group with because it was a disaster! But the reason we went this way of booking, with a provider, was because flights, airport transportation and hotel and taxes were all in one package, no extra fees or supries. There is no way to not have the people at the airport accost you, we just told everyone to keep walking until they were outside where there was a bus waiting. Whether you do private van transport for your group or go with a travel providers bus transport your group will have to pass all the madness in the Cancun airport either way.
We decided to offer two rates and everyone appreciated it and most actually booked the cheaper rate that was at the Colonial, and they all loved the hotel! We didn't have any issues at all with them staying at the Colonial and us at the Palace. The beach is HUGE and we always sort of sat in the same area as a group of whoever wanted to (between the Colonial and Palace). As for the lobby, which is what most say they like the best about the Palace, we prefer not to sit in air conditioning anyways so we never used our own Palace lobby bar because it was air conditioned and very loud most times. Something else we did was watch the night shows at the Colonial theatre because the Palace one is indoors and cold and we didn't enjoy it. If we did it again I would offer the two rates again because it worked out perfect for everyone. If there are people in the group who want to stay at the Palace and that is it then obviously there's an issue because the other guests can't access all the services there and hang out with them, but our group was great and no one minded hanging out where everyone could go. They do have premium alcohol at all the bars, if you are a Palace person you just ask for it by name and show your wrist band. We also had two people join us for dinner at the Brazilian restaurant (which colonial guests have to pay for) and they never charged them the $15 per person once we were there. The entire resort is beautiful, its not like if you walk to the Colonial its cheaper and therefore dirtier or anything, the whole complex is amazing and perhaps your guests would appreciate the option of being able to pay less if they wanted.