Originally Posted by jwhite789
I have just about 3 months to go until the big day and I am feeling more lost than ever! I really have no clue what all I should be doing ahead of time (what I should and shouldnt be coordinating with the wedding coordinators) and what all will be done once we arrive at the resort. Any help or suggestions would be greatly appreciated!
As far as selecting menus, cake, flowers and decorations etc. is most of that done at the resort with the wedding coordintors or ahead of time? For those of you who brought your own decorations, did you let the wedding coordinators know ahead of time or just let them know when you got there?
For those of you who brought or are bringing your own music for the ceremonies, how exactly did you do that (like Ipod, cd) and how many songs did you plan to play for the ceremony? Also, did you all bring your own music for the reception for the DJ to play? Also, did you all get to select the DJ or did they just give you one?
For those who did the symbolic ceremony, did they let you choose your own wording/length for the ceremony? Does anyone know if they allow you to bring in your own minister for the symbolic ceremony and if so, is there an extra fee?
I have also seen pictures of different chairs used for the ceremony (like silver or chivalri chairs). Does anyone know how much extra these are?
Thank you so much for all of your help!
I think I can help with a few of these questions:
- You could wait to choose the food, flowers, and cake until you get there. I had those things picked out before hand and sent it via email, but we still went over them again in the meeting. My suggestion would be to go ahead and have an idea of what you want (and print a picture to take with you) so you won't be overwhelmed at the meeting with the coordinator. But I don't think it helps too much to send them details of what you want early - as I said, we went over it all again anyway. I believe I went to the meeting with pictures of the following: 1) the bouquet I wanted, 2) the cake I wanted, 3) a drawing of how I wanted the table set up (menus, favors, etc). I also had a sheet with the food I wanted for the cocktail hour and the dinner. The day before the wedding, I delivered bags (I took those reusable grocery bags so if I didn't get them back it wouldn't matter - and they pack flat) with my programs, bubbles, sand ceremony, CD of music for ceremony, menus, favors, starfish for tables, cake cutting set, chair sashes, and napkins (whew!). One thing I would recommend sending ahead via email is your symbolic ceremony script! But I would also recommend taking a printed copy, just in case.
- music: you bring your ceremony music on a CD (I even labeled the tracks on the top with the part of the ceremony: bridal party entrance, bride's entrance, etc.) You will be assigned a DJ and you will have email contact with him before the wedding. You will send him a play list and he will take care of the rest. For the ceremony, I had 5 songs for guest seating, 1 for the entrance of everyone else (mothers, flower girls, MOH), 1 song for my entrance, and 1 song for the recessional.
- You are definitely allowed to write your own ceremony - I did. There is a good chance you can use your own symbolic officiant - so if you want to do this check with your wedding coordinator over email. If you are allowed to not use their officiant, then you could probably get a trade within the wedding package.
- I don't know about the chairs.