You coordinate and do the leg work. Ceiba will help answer questions, give you referrals/recommendations, etc., but ultimately you are the one who does the work, and gets to choose. (This appealed to me more than some other resorts that have mandatory vendors. You have more options, and can work within your budget.) You have the vendor list from Ceiba, but if you read about other vendors online (esp. on here), definitely check them out. I think a few of our vendors were not on the list, but we liked the reviews we read online. I then asked Ceiba about them, and Ceiba confirmed they were good vendors. (And there are complete categories of vendors not even on Ceiba's list. For those, Ceiba has always ready and willing w/recommendations and assistance.)
As far as pricing, get quotes from the vendors you are interested in. If it seems too high, then get quotes from others. Shop around until you find the quality you want within the price you can afford.
My wedding is less than 4 weeks away, and thus far I have had no stress or issues working with Ceiba, or contacting/contracting with vendors. It has been relatively easy and stress free!
Originally Posted by Brenners
Since they have no specific packages and everything is customized at Ceiba (which is great!), how do you know you are using the best vendors and getting the best prices? Is there a vendor list outside of what the resort sends to assist you with this? Also, does the WC at Ceiba assist with coordinating this or do you have to do all the leg work yourself? Just a few questions I have before making a final decision on a site.