hi jen -
I'm not sure what the coordinator rules are regarding basecamp - whether or not all coordinators use it or more it's there if they choose to. I really like it because it tracks all the conversations. there is just a loooooooong message thread with the discussions ana and I have had, important documents, etc. it also reminds you of critical milestones (when payments are due, for example). depeding on who you're working with, they may not use it. I'd think as long as your communication was solid and you had signed contracts and important deadlines all in order, you're fine.
I don't know how much I'll divulge to my off-site coordinator because it seems like the on-site ones are much more lenient with the rules and outside vendor fees. that being said, I don't think anyone has had issues using a vendor for whom they booked a room. if they're a royal guest, they're a royal guest, period.
good ideas on the table decorations! in the past the royal would let brides ship items to their on-site wedding coordinators, but I'm betting it got too hectic and so they simply did away with that option. you could always have someone close to you carry an extra bag with your ceremony items - just as long as they packed it themselves. ; )
I thought of putting lighted ice cubes (or something similar) in the flower vases on the reception tables for some additional lighting, but that may compete with the candles in your setup. there has been talk of the royal providing some type of table lighting, though I don't know what it is exactly. some brides didn't feel their tables were as illuminated as others they had seen in photos.
initially I had wanted to the legal ceremony at home first (due to blood tests, etc) and my fiance is divorced, so that complicates things a bit. but I've found that we only need to carry (not translate) the appropriate documentation, and I'm pretty encouraged by it going smoothly thus far. I kinda want the beach wedding to be the one and only true ceremony, but I certainly understand why people would get married ahead of time. for example, if something is off with the blood test, they'll cancel the entire ceremony. that's enough to make me want to do seperate tests here before we leave just to make 100% certain that everything will be fine in mexico.
best of luck with your continued planning! I can't wait to hear how everything turns out. : )
Originally Posted by violagirl
Wow, the date is fast approaching, May 21st! And the more I read, the more questions I have! Kellygrrrl, you mentioned a basecamp login....what is this, and should I have this already?
Also: for those of you who booked a room for your photographer, did you clear that with your WC? We haven't been assigned our on-site coordinator yet, and I'm slightly afraid to ask about booking a room for the photographer to try to get around the vendor fee. However, I'm afraid that if I don't ask, I'll end up getting charged both for the room and for the outside vendor fee. Any thoughts?
For those of you interested in adding to the basic decorations, I found very inexpensive table covers at efavormart.com. The tables used for the Royal receptions are 1.5 meters round (app. 72"). I also ordered a couple of rolls of tulle in burgundy and ivory (very inexpensive!), and I am thinking of making small, round paper luminaries for the tables (reception starts at 7, so we'll be in the dark for much of it) with LED lights inside. I'm pretty amazed at how easy and inexpensive these decorations can be--now the question is, how do I get all this stuff down there??
Anyone have other ideas for table lighting? I am afraid it may be too windy for candles (we're not on the beach, but near it--at the gazebo).
Here's yet another question: is anyone else taking care of the legal ceremony at home, prior to the Mexico wedding? We are thinking of doing this, just because of all the additional requirements to get legally married in MX. Any thoughts on this?
Kshows03, your description is fantastic! I love the detail you put into this, it's so helpful and gave me lots of ideas. Congrats on your awesome wedding
Originally Posted by JHarris
Ladies - thanks for all the fabulous comments.
Anima- I am using destinationweddings.com myself. My travel agent does it all for me. I keep her in the loop of any plans I have & communications with my WC just in case I can't answer as quickly. She helped me out when the Royal made a mistake on booking another event as my wedding in the other ballrooms. She is booking both hotel and air for my guests. They should be a one stop shop. I haven't had issues with that from my guests.
ViolaGirl - We did the legal part already and are having a symbolic wedding - which means you can ask a close person to officiate and you can have your vowels as you chose. Definitely makes life a tad easier if you don't want to deal with making it legal in Mexico.
Kayla - Fantastic review!! So glad to hear that it all worked out despite a bit of rain. Can't wait to see your pics!!! You are quite the DIYer. I loved how your invites turned out. I went with classic an boring. LOL.... If only there was more than 24 hours in a day!! Did you get your dress steamed/pressed at the resort? Did you like how it turned out?
Lisa - Love how your rehearsal dinner turned out. How did you get past their rule that you have to be a guest at the hotel to have a rehearsal dinner there? I remember last year there was an issue with that.