Official Rules: Aventura Cove Palace Contest

Best Destination Wedding

Aventura Cove Palace Contest

OFFICIAL RULES

Sponsored by Palace Resorts (“Sponsor”).

NO ENTRY FEE.  NO PURCHASE NECESSARY TO ENTER OR WIN.  The Contest begins at 12:00 AM Pacific Time (“PT”) February 16, 2012 and ends at 11:59:59 PM PT March 1, 2012 (the “Contest Period”).

1. Eligibility: The “Aventura Cove Palace Contest” Contest (the “Contest”) is open to legal residents of the fifty (50) United States or the District of Columbia, legal residents of Canadian provinces and territories excluding Quebec aged eighteen (18) or older as of the date of entry, who have an active e-mail account and Internet access.  Employees of Sponsor, Sponsor’s parent company, affiliates, subsidiaries, advertising, promotion, fulfillment or other coordinating agencies, individuals providing services to Sponsor through an outsourcer or temporary employment agency during the Contest Period, and their respective immediate family members and persons living in their same household, are not eligible to participate in the Contest.  Participation in the Contest constitutes entrant’s full and unconditional agreement to and acceptance of these Official Contest Rules (“Official Rules”). VOID WHERE PROHIBITED.  

2. How to Enter: To enter the Contest (i) create a BestDestinationWedding.com account; and (ii) submit one reason why you’d like to visit the Aventura Cove Palace in Riviera Maya, Mexico by visiting https://www.facebook.com/BDWForum and clicking the contest entry form. Enter the reason you’d like to visit, along with your contact information and wedding details to submit your entry (each a “Submission”) during the Contest Period.  If you are not already a registered user of BestDestinationWedding.com, you must create an account and become one to enter the Contest.

To be an “Eligible Contest Entry” the information you submit must:

(i) include a clearly understood and reasonable statement explaining why you’d like to visit the Aventura Cove Palace;

(ii) include the following personal details: name of bride, name of groom, wedding date, email address, valid phone number.

You may enter one Submission during the Contest Period.
 

No mechanically reproduced entries are allowed and any use of robotic, automatic, programmed or the like entry methods will void all such entries by such methods.

3. Prize Drawing:  All qualified Submissions will be judged by a panel of Sponsor’s employees who are members of Best Destination Wedding’s senior editorial team with expertise in marketing, travel and destination weddings. The Submissions will be judged according to the following equally weighted factors: (i) clarity; (ii) originality; (iii); and creativity. The decisions of the judges will be final. A Submission must be an original work of entrant's own creation and must not have been entered in any other competition. A Submission may not violate the intellectual property or proprietary rights of other parties.

Entrant represents and warrants that any Submission is entrant’s own original work and does not infringe the intellectual property or proprietary rights of any third party, including, without limitation, any third party copyrights or trademarks.  Consequently, Sponsor shall have all rights to copy, edit, publicly display, publicly perform, broadcast, publish and use, in whole or in part, any Submission and any other intellectual property protected or protectable materials submitted by entrant, in any manner without further compensation during and after the Contest Period.  Entrant hereby assigns, conveys and transfers and agrees to assign, convey and transfer all, right, title and interest in and to his or her Submission and any intellectual property rights therein to Sponsor.  Entrant agrees to execute and deliver such documents and provide all assistance reasonably requested by Sponsor to give to Sponsor the full benefit of the rights granted to Sponsor by entrant.  Entrant hereby agrees not to instigate, support, maintain or authorize any action, claim or lawsuit against the Sponsor, or any other person, on the grounds that any use of the Submission as provided herein, infringes any of entrant’s rights as creator of the Submission, including, without limitation, trademark rights, copyrights and moral rights.  Nothing herein shall constitute an employment, joint venture, or partnership relationship between entrant and Sponsor.

4. Prizes and Odds:  The prizes to be awarded from the Contest are as set forth below:

Three nights of accommodations at the Aventura Cove Palace in Riviera Maya.  All meals, beverages, entertainment and taxes are included; airfare, tours and transfers are not included.

The odds of winning a prize depend on the total number of eligible entries received. No cash or substitution of prizes is permitted, except at the sole option of Sponsor for a prize of equal or greater value. Sponsors will not replace any lost or stolen prizes. 

5. Notification of Winners: Judging will take place at Sponsor’s offices on or about March 1, 2012. Each potential prize winner will be notified by e-mail to the email address associated that was submitted with their contest entry on or about March 7, 2012. Within ten (10) days of the date of the notification email, each potential prize winner may be required to execute an affidavit of eligibility and general release of liability and consent (in writing, if requested. Without limiting any other terms of these Official Rules, if a potential winner cannot be contacted, is ineligible, fails to claim a prize, and/or where an affidavit of eligibility and general release of liability and consent is not timely received, is incomplete or modified, the potential winner(s) will be disqualified and forfeit their right to a prize, and an alternate winner will be selected from remaining valid, eligible Submissions timely submitted. In the event of a dispute regarding who submitted a Submission, the Submission will be deemed submitted by the authorized account holder of the e-mail address associated with the BestDestinationWedding.com account profile from which the Submission was made.  "Authorized account holder" is defined as the natural person who is assigned to an e-mail address by an Internet access provider, online service provider, or other organization (e.g., business, educational institution, etc.) that is responsible for assigning e-mail addresses for the domain associated with the submitted e-mail address.

6. General Rules: By entering the Contest, you agree to be bound by these Official Rules. Sponsor and any Internet access providers, each of their respective parent companies, affiliates, subsidiaries, advertising and promotion agencies, and all of their agents, officers, directors, shareholders, employees and agents (collectively, “Released Parties”) disclaim any responsibility for incorrect or inaccurate Submission of Submission information, human error, technical malfunctions, lost / delayed data transmission, omission, interruption, deletion, defect, line failures of any telephone network, computer equipment, software or any combination thereof, inability to access any web site or download materials, damage to a user's computer system (hardware and software) due to participation in the Contest, or late, lost or incomplete Submissions (including entry information). Sponsor reserves the right, in its sole discretion, to cancel, modify or suspend the Contest in whole or in part, in the event of fraud, technical or other difficulties or if the integrity of the Contest is compromised, without liability to entrants. Sponsor reserves the right to disqualify any entrant or winner, as determined by Sponsor, in its sole discretion.  Any attempt to deliberately damage any web site or undermine the legitimate operation of the Contest is unlawful and subject to legal action by the Sponsor or its designees. 

Entrants further agree to release, indemnify, defend and hold the Released Parties, harmless, from any and all claims, injuries, damages, expenses or losses to person or property and/or liabilities of any nature that in any way arise from participation in the Contest or acceptance or use of a prize or parts thereof, including without limitation (i) any condition caused by events beyond Sponsor’s control that may cause the Contest to be disrupted or corrupted; (ii) any injuries, losses, or damages (compensatory, direct, incidental, consequential or otherwise) of any kind arising in connection with or as a result of the prize, or acceptance, possession, or use of the prize, or from participation in the Contest; and (iii) any printing or typographical errors in any materials associated with the Contest.

In no event will Sponsor be liable to you for any direct, special, incidental, exemplary, punitive or consequential damages (including loss of use, data, business or profits) arising out of or in connection with your participation in the Contest, whether such liability arises from any claim based upon contract, warranty, tort (including negligence), strict liability or otherwise, and whether or not Sponsor HAS been advised of the possibility of such loss or damage.  Some jurisdictions do not allow the limitation or exclusion of liability for incidental or consequential damages, so the above limitation or exclusion may not apply to you.

7.  Additional Conditions: Except where prohibited, by participating in the Contest, entrant consents to the use of his/her name, photo and/or likeness, biographical information, entry and statements attributed to entrant (if true) for advertising and promotional purposes, including without limitation, inclusion in Sponsor’s newsletters, on Sponsor’s websites and social networking webpages without additional compensation. All entries, as applicable, become property of Sponsors and none will be acknowledged or returned.

Space is subject to availability from date prize letter is issued 2012 - March 2012 to March 15, 2013 - date prize letter expires 2013 at Aventura Cove Palace. Accommodations, all meals, beverages (alcoholic & non-alcoholic), entertainment and taxes are included.  Airfare, tours and transfers are not included. US $10.00 per person/per night gratuities will be due upon arrival. Reservation requests must be submitted in writing along with a copy of this prize letter no more than 60 days in advance.  Please fax copy of this prize letter with your request to (305) 375-9508 Attn: Sales Department, allow 48–72 business hours to process your request and receive a written confirmation. This certificate is valid ONLY for the above-mentioned dates. Prize letter may not be used during Holiday weeks (5 days prior or after) and some blackout periods may apply.  Additional guests are not allowed in complimentary rooms. We reserve the right to relocate you to another resort in the event of high occupancy upon arrival. This prize letter is non-transferable. Any alterations made to this letter will automatically invalidate this certificate. Lost or stolen prize letter cannot be duplicated. **Original certificate and proper identification is required upon arrival.

8.   Personal Information: Sponsor may collect personal data about entrants online, in accordance with its privacy policy and as may be more specifically set forth in these Official Rules. All contest entries will be shared with Palace Resorts, operators of the Aventura Cove Palace. By participating in the Sweepstakes, entrants hereby agree to Sponsor’s collection and use of their personal information and acknowledge that they have read and accepted these Official Rules and Sponsor’s privacy policy.

9.  Winner’s List:  For a list of prize winners send your request and a stamped, self-addressed envelope to Aventura Cove Palace Contest, Best Destination Wedding, 525 Market Street, 2^nd Floor, San Francisco, CA 94105.

These Official Rules are governed by the law of the State of California, without reference to rules governing choice of laws. Any action, suit or case arising out of, or in connection with, this Contest or these Official Rules must be brought in either the federal courts located in the Northern district of California or the state courts located in San Francisco, California.

10. Sponsor Address:  Palace Resorts: 8725 NW 18 Terrace Suite 301, Doral, FL 33172